Administrative Assistant

Job Description

Job Description

The Administrative Assistant is responsible for assisting the office administrators with daily office operations and procedures in order to ensure organizational effectiveness and efficiency.

Position Description:

The administrative Assistant must be able to perform these tasks:

• Assists with the daily processes of invoicing, maintenance and purchase orders using proprietary software.
• Files and enters documents into computer system
• Answers phones
• Data Entry
• Other duties as required.

Education and Work Experience:

• High School Diploma

Knowledge and Skills:

• Proficiency in or knowledge of using a variety of computer software applications, especially Excel and Microsoft Word software.
• High level of interpersonal skills to handle sensitive and confidential situations and documentation.
• Knowledge of office administration procedures.
• Ability to operate most standard office equipment.
• Attention to detail in composing, typing and proofing materials.
• Establishing priorities and meeting deadlines.
• Excellent spelling, grammar and written communication skills.
• Excellent telephone and oral communication skills.
• Ability to maintain a high level of confidentiality.
• Problem Solving:
• Identify and resolve problems in a timely manner.
• Gather and analyze information skillfully.
• Develop alternative solutions.
• Works well in group problem solving situations.
• Uses reason even when dealing with emotional topics.