Sr. Project Coordinator (2+ years experience) - MM2026a

Job Description

Job Description

Senior Project Coordinator

Location: Alameda, CA — Onsite
Contract: 6 Months
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Employment Type: Contract, Non-Exempt

Job Description

We are seeking a highly organized and proactive Senior Project Coordinator to support regulatory and compliance-related project initiatives in a fast-paced, cross-functional environment.

The Senior Project Coordinator will help keep projects on track by coordinating activities, following up on deliverables, facilitating meetings, maintaining project documentation, and supporting communication among project teams, stakeholders, and business partners.

The ideal candidate is detail-oriented, adaptable, eager to learn, and comfortable managing multiple priorities across several projects.

Key Responsibilities

• Track and monitor project activities, milestones, deliverables, schedules, and deadlines.
• Follow up with project team members and stakeholders to ensure timely completion of action items.
• Maintain project plans, status trackers, and project documentation.
• Track project risks, dependencies, issues, and action items and escalate concerns as appropriate.
• Coordinate and facilitate cross-functional project meetings.
• Prepare meeting agendas, notes, action items, status updates, and follow-up communications.
• Support project status reports, dashboards, and executive summaries.
• Coordinate communication among project teams, stakeholders, and business partners.
• Provide administrative and operational support for regulatory and compliance-related initiatives.
• Assist with projects driven by regulatory or compliance requirements, including initiatives related to international regulatory changes.
• Support project teams in maintaining alignment with priorities, deliverables, and timelines.

Required Qualifications

• Bachelor's degree in Business Administration, Project Management, Information Systems, or a related field preferred , or equivalent work experience.
• 2+ years of experience in project coordination, project management support, or program support.
• Experience coordinating multiple projects or initiatives simultaneously.
• Experience working in a cross-functional environment.
• Strong organizational, communication, documentation, and follow-up skills.
• Experience tracking project schedules, action items, risks, and dependencies.
• Strong meeting coordination and facilitation skills.
• Proficiency with Microsoft Office Suite , including Excel, PowerPoint, and Teams.
• Experience with Microsoft Project or other project management tools .

Preferred Background

Experience supporting projects in a regulated or compliance-focused environment is highly valued. Background in areas such as:

• Medical devices
• Biopharmaceuticals
• Aerospace / aviation
• Nuclear
• Other highly regulated industries

Familiarity with FDA guidelines, EU MDR, or other regulatory requirements is a plus but is not required .

What We're Looking For

The ideal candidate is someone who:

• Is highly organized and detail-oriented.
• Takes initiative and consistently follows through on assigned tasks.
• Can manage multiple priorities in a fast-paced environment.
• Communicates effectively with cross-functional teams and stakeholders.
• Is adaptable and comfortable learning new regulatory and compliance requirements.
• Has strong project coordination skills and enjoys keeping projects organized and moving forward.

Medical device and compliance experience are not required. Candidates with strong project coordination experience who are eager to learn and have worked in regulated or highly structured environments are encouraged to apply.

TechLink Systems is a national provider of staffing services with offices all over the USA as well as development and support centers globally. We are a MBE (NMSDC), WBE (WBENC), and WOSB certified minority business that has been awarded 2017 TAPFIN Premier Partner, 2016 Manpower Excellence Award, 2016 TAPFIN Elite Partner, are a Known Tier Supplier for Agile 1, and have been ranked as a Top Women and Minority Owned Company since 2004 by several businesses including Philadelphia Business Journal, Diversity Business, Inc 5000, Inc 500, San Francisco Business Times, Diversity2000, and Los Angeles Business Journal.

We serve the contract staffing, direct hire, staff augmentation, recruitment, HR management, and project outsourcing needs of clients nationwide. Striving to create personal relationships with clients, TechLink Systems becomes a virtual extension of clients’ own in-house capabilities to help achieve new levels of growth, productivity, and competitiveness.

Company Description

TechLink Systems is a national provider of staffing services with offices all over the USA as well as development and support centers globally. We are a MBE (NMSDC), WBE (WBENC), and WOSB certified minority business that has been awarded 2017 TAPFIN Premier Partner, 2016 Manpower Excellence Award, 2016 TAPFIN Elite Partner, are a Known Tier Supplier for Agile 1, and have been ranked as a Top Women and Minority Owned Company since 2004 by several businesses including Philadelphia Business Journal, Diversity Business, Inc 5000, Inc 500, San Francisco Business Times, Diversity2000, and Los Angeles Business Journal. \r\n\r\nWe serve the contract staffing, direct hire, staff augmentation, recruitment, HR management, and project outsourcing needs of clients nationwide. Striving to create personal relationships with clients, TechLink Systems becomes a virtual extension of clients’ own in-house capabilities to help achieve new levels of growth, productivity, and competitiveness.