Senior Administrative Assistant

Senior Administrative AssistantLocation Designation: Hybrid - 3 days per weekRole OverviewAt New York Life, Agency is the distribution engine of the Foundational Business, built on a career agency model that recruits, develops, and supports more than 12,000 agents. Agency leadership drives field performance and development across 100+ General Offices.The Senior Administrative Assistant will provide comprehensive administrative support to several VPs in Agency, as well as assist with departmental engagement initiatives and other administrative duties as needed. This role requires excellent organizational and communications skills, strong attention to detail, discretion in handling confidential information, well developed customer service acumen and the ability to multitask and meet demanding deadlines.What You'll DoServe as a primary point of contact by answering calls, assisting with inquiries, and routing messages as neededProvide day-to-day administrative support to the Vice President, including managing emails and maintaining organized files and recordsManage and coordinate the VP's calendar, scheduling meetings and helping to prioritize commitmentsArrange domestic and international travel, including itineraries and logisticsPrepare, reconcile, and submit travel and business expenses accurately and on time, along with other expense support as neededCoordinate meetings and events by scheduling, reserving rooms, setting up Teams or video calls, ordering meals, and preparing materialsMaintain organized recordkeeping and file management, including document creation, storage, and dispositionTrack and follow up on requests or inquiries to ensure timely and thorough resolutionUse Microsoft Office tools (Outlook, Teams, Word, Excel, PowerPoint; Access a plus) and leverage AI (ChatGPT, Copilot) to support daily work and team efficiencyWhat You'll BringDegree preferred or work experiencePrevious experience in Financial Services is requiredFamiliar with the infrastructure of the Foundational Business and can route inquiries to the right place quickly within and outside of the divisionKnows Company policies and procedures and can resolve routine inquiries for staff quickly and correctlyDemonstrates a strong sense of urgencyPossesses a clear understanding of prioritiesGood oral and written communication skillsMust be discreet in handling confidential informationMust be a team playerPay TransparencySalary Range: $60,500-$86,000Overtime eligible: NonexemptDiscretionary bonus eligible: YesSales bonus eligible: NoActual base salary will be determined based on several factors but not limited to individual's experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.Please note: This role requires FINRA licensed and/or FINRA Associated Person pre-hire fingerprinting.Company OverviewAt New York Life, our 180-year legacy of purpose and integrity fuels our future. As we evolve into a more technology-, data-, and AI-enabled organization, we remain grounded in the values that drive lasting impact.Our diverse business portfolio creates opportunities to make a difference across industries and communities—inviting bold thinking, collaborative problem-solving, and purpose-driven innovation. Here, you'll find the rare balance of long-standing stability and forward momentum, supported by an inclusive team that honors tradition while embracing progress.As a Fortune 100 mutual company, we offer a place to grow your skills, contribute to meaningful work, and deliver solutions that matter. Your ideas drive what's next, and your growth powers it.Our BenefitsWe provide a full package of benefits for employees – and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work.Our Commitment to InclusionAt New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities.Recognized as one of Fortune's World's Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners.Job Requisition ID: 93878