Accounts Payable Clerk

Job Details Job Location: Glen Ivy Hot Springs Spa - Corona, CA 92883 Position Type: Full Time Salary Range: $21.00 - $23.00 Hourly About Glen Ivy We pride ourselves on being everyone’s resort. A destination like no other. Whatever you come for: a day with friends or family, a wellness escape, top therapeutic treatments, healthy food or our beautiful pools and lush landscape, the team at Glen Ivy® guarantees to make your day special, seamless and above all unforgettable. Benefits Resort privileges – employees get in for free! Friends and Family Resort rate 40% off services 25% off retail Birthday gift card 12 weeks of summer giveaways Paid sick time 1.5 pay on select holidays Medical/Dental/Vision/Life insurance (FT/PT only) 401k benefits Hours of Operation Monday-Sunday 9am-5pm (November-April) Monday-Thursday 9am-5pm and Friday-Sunday 9am-9pm (May-October) Position Summary This position reports to the Director of Finance and will be responsible for a wide range of functions to help Glen Ivy Hot Springs streamline its accounting process. The duties and responsibilities would include, but are not limited to the following: Responsible for accounts payable cycle through timely, accurate and consistent data entry and reconciliation of vendor invoices using 3‑way match process Reconcile credit card statements (Home Depot and AMEX) Review POs for accuracy Other A/P and accounting duties as assigned to support department Education & Training College degree in Accounting, Finance, or Business Administration preferred with related experience. Hospitality experience is a plus. Experience Experience managing accounts payables Familiarity with corporate payment practices Effective oral and written communication skills to include various teaming interactions, performance feedback, employee development, and coaching skills Demonstrate team leadership and management skills including facilitation and conflict resolution through collaborative problem solving Experience using Excel is a must Experience using M3 is a plus Experience using Quickbooks is a plus Job-Related Skills Ability to work to deadlines and in high volume of transactions Ability to make decisions, not afraid to ask questions Ability to handle a high level of paperwork and data entry in an organized and timely fashion Understand the "bigger picture" of the accounting process Passion for accounting with eagerness to learn and grow Problem Sensitivity – Ability to tell when something looks wrong or is likely to go wrong Ability to adhere to company and departmental policies Precise attention to detail and strong mathematical skills Ability to work efficiently and effectively in an independent environment Ability to reconcile account transactions to ending balances and external report totals (Resort Suite/Book4time/Simphony) Excellent communication and organizational skills with a strong attention to detail Self‑starter, resourceful and self‑managed Essential Duties & Responsibilities: Accounts Payable Clerk this position is responsible for the prompt payment of vendors and the maintenance of accurate and timely records of expenditures within the budget and according to authorized purchase orders. These responsibilities include: Develop, implement, and maintain systems, procedures and policies for accounts payable functions to ensure adherence to company guidelines. Manage accounting functions including maintenance of accounts payable cycle ensuring completeness, accuracy and timeliness. Responsible for completing and retaining all new vendor and credit applications (including but not limited to bank & trade, ACH and W9 information). Utilizing a 3‑way match process, data entry of high volume accounts payable invoices are handled consistently and accurately. Knowledge and ability to properly code AP invoices per department and sub‑department. Responsible in resolving any invoice discrepancies with Purchasing Coordinator and Warehouse Coordinator. Maintain a month end checklist of late invoicing vendors to ensure accounts are complete before close of AP. Manage monthly closing of financial records for Accounts Payable and posting of month end reconciling the month end balance per the AP Aging to the trial balance. Responsible for calculating and preparing the monthly estimates and quarterly sales tax returns. Maintain listing of active and current contracts keeping authorized signer of upcoming renewal dates. Conduct and organize annual supplier performance procedure for all identified vendors working with multiple managers to ensure timely information. Prepare and keep current paperwork for multiple county, state and city licenses and permit. Detail: This position requires strong communication both within the accounting department and within the organization. This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with this job. While this job description is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in workload, rush jobs or technological advances). #J-18808-Ljbffr