Recruiting Coordinator

Job Description

Job Description

Job Title: Specialized Recruiting Coordinator

Job Description

The highly-detailed Recruiting Coordinator works closely with a team of recruiters in a fast-paced, detailed recruiting organization to support end-to-end hiring activities and deliver an excellent candidate experience. This role serves as an integral partner in managing recruiting logistics, maintaining accurate candidate records, and building strong relationships with candidates and internal stakeholders. The position is ideal for someone who is highly organized, enjoys working in a dynamic environment, and wants to broaden their experience within a top-tier, nationwide recruiting function.

Responsibilities

Schedule interviews and phone screens by working directly with candidates and hiring managers, including arranging travel for visiting candidates when needed.

Update candidate records and job postings in recruiting systems to ensure data accuracy and consistency throughout the hiring process.

Confirm new hires in the recruiting systems and ensure all related information is complete and up to date.

Provide timely follow-up correspondence to candidates regarding their recruiting status via phone and email.

Track recruiting activities and prepare weekly reports that summarize candidate status and pipeline progress.

Coordinate post-interview debrief meetings and distribute debrief materials to hiring teams.

Identify opportunities to improve the overall candidate experience and increase scheduling efficiency.

Assist in the coordination and execution of other recruiting activities and projects as needed.

Perform general administrative and coordination tasks to support the recruiting team’s daily operations.

Essential Skills

At least 1 year of experience as a recruiting coordinator or in a coordination-focused role.

Demonstrated experience in scheduling and coordinating interviews or meetings.

Proficiency with MS Word, Excel, and PowerPoint.

Bachelor’s degree.

Strong administrative experience, including managing multiple tasks and priorities.

Ability to communicate clearly and professionally with candidates and internal stakeholders.

Capability to shift priorities quickly and adapt to changing requirements.

Additional Skills & Qualifications

Superb customer focus with a strong commitment to delivering a positive candidate experience.

Excellent attention to detail and strong organizational skills.

Strong oral and written communication skills.

Ability to work effectively in a fast-paced, quickly changing environment.

Comfort working as part of a collaborative recruiting team.

Interest in growing within a high-performing recruiting organization.

Work Environment

This 100% onsite, 9-month contract (extension or conversion possibility) role operates within a fast-paced, dynamic recruiting organization that emphasizes collaboration, responsiveness, and high-quality candidate interactions. You will work closely with recruiters, hiring managers, and candidates, frequently managing multiple interview schedules and priorities at once. The position relies heavily on standard office productivity tools, including MS Word, Excel, and PowerPoint, as well as internal recruiting systems for tracking candidates and job postings. The environment values organization, adaptability, and clear communication, and offers the opportunity to gain broad exposure to recruiting processes and best practices.

Job Type & Location

This is a Contract position based out of Seattle, WA.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seattle,WA.

Application Deadline

This position is anticipated to close on Sep 23, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on us.fitly.work for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.