Program Coordinator II Parole Board Executive Coordinator

Position: Program Coordinator II
Location: Natick MA
Duration: 6.5 Months (01760)

Job Summary

The Executive Coordinator provides high-level executive and administrative support to the Parole Board Chair and Board Members. Responsibilities include managing daily operations coordinating meetings liaising with government agencies and stakeholders preparing reports and handling confidential matters with discretion. The role also provides guidance and task coordination to the Executive Assistant.

Key Responsibilities

• Manage the Chairs calendar emails communications phone calls visitors meetings and travel arrangements.

• Serve as a liaison between the Chair Board Members government agencies law enforcement vendors and external stakeholders.

• Coordinate meetings events committees training and executive sessions related to parole decisions.

• Handle confidential employee union disciplinary grievance investigation and settlement-related documents.

• Assist with developing reviewing and updating Parole Board policies regulations and procedures.

• Prepare agendas briefings presentations reports and documentation for meetings and legislative hearings.

• Organize and maintain records in compliance with agency policies and state laws.

• Provide executive support to Board Members and coordinate priorities with the Executive Assistant.

• Exercise sound judgment maintain confidentiality and perform other related duties as required.

• Travel or attend meetings outside regular business hours when necessary.

Required Skills and Competencies

• Knowledge of administrative processes work simplification report writing and preparation of charts graphs and tables.

• Ability to interpret and apply laws regulations policies and procedures.

• Strong analytical organizational recordkeeping and problem-solving skills.

• Excellent written and verbal communication skills.

• Ability to prepare reports organize information follow and communicate instructions and maintain accurate records.

• Leadership and supervisory skills including work assignment performance review training and team coordination.

• Strong interpersonal skills professionalism tact and the ability to build effective working relationships.

• Ability to adapt to changing priorities exercise sound judgment and handle confidential information discreetly.

Minimum Qualifications

Applicants must meet one of the following:

• Option A: At least 3 years of full-time (or equivalent part-time) professional administrative or managerial experience in business administration business management or public administration involving program management administration coordination planning or analysis.

• Option B: An equivalent combination of qualifying experience and education substitutions listed below.

Education Substitutions:

• Bachelors degree in business administration business management or public administration: substitutes for up to 2 years of required experience.

• Graduate degree in business administration business management or public administration: may substitute for the required experience.

• Bachelors or higher degree in another field: substitutes for up to 1 year of required experience.