Administrative Officer

Financial Advisor

Some of the major duties you will perform include but are not limited to the following:

Acting as the primary financial advisor, you are responsible for analyzing, evaluating, and managing accounting and control systems to ensure proper financial balances. You allocate resources within planned limitations, striving to maximize benefits from available funds. Your role includes analyzing historical budget and financial data, along with evolving program plans, to prepare budget estimates and justifications for both current and future budget planning. You identify funding challenges, fiscal trends, and significant program deficiencies, offering solutions and recommendations as needed.

Your expertise extends to advising on administrative and operational management issues, contributing analysis for management decisions, and articulating administrative requirements. You manage organizational procurement activities, advise and assist with equipment and supply needs, prepare procurement documents, conduct market research, and ensure compliance with financial management guidelines and regulatory standards.

You also provide advice and guidance to supervisors and staff regarding human resources regulations, policies, and procedures. This includes preparing relevant forms and documents, ensuring electronic personnel action requests and supporting documents are submitted accurately and promptly, and monitoring their progress to completion. Additionally, you share information about available training courses and related details.

You ensure that expense items are obligated and invoices are processed in accordance with the Service's financial management guidelines and with regulatory and legal requirements.

You ensure travel arrangements for program staff and cooperators are made in accordance with Federal Travel Regulations, Department and Service policy. Trains staff in proper preparation of travel itineraries, travel authorizations, and travel vouchers. Trains staff in requirements for maintaining accurate records of work time, overtime, compensatory time, Sunday premium, night differential, hazardous duty, and time off. Coordinates activities of the organization with the offices that perform payroll and travel functions.