ACCOUNTS PAYABLE

Accounts Payable Clerk

Maine Township High School District 207 announces a support staff vacancy for an Accounts Payable position beginning July 1, 2026. The Accounts Payable Clerk performs administrative and financial duties that ensure the efficient, accurate, and timely processing of districtwide accounts payable transactions. This role supports three high schools and the District Office and is responsible for processing vendor invoices, payment requests, procurement card activity, and maintaining both electronic and paper financial records.

Reports To and Evaluated By: Director of Fiscal Services

Performance Evaluation: Performance will be evaluated annually by the Director of Fiscal Services in accordance with District 207's support staff evaluation procedures and aligned to district priorities.

Certification & Qualifications: Required high school diploma or equivalent. Experience in accounts payable, bookkeeping, or financial recordkeeping. Demonstrated experience with office and financial systems. Preferred associate's or bachelor's degree in accounting, business, or related field. Experience in a public school district or public organization. Hands-on experience with standard office equipment (e.g., phones, printers, scanners, fax). Evidence of competence in accounting and financial procedures. Motivation to learn and pursue relevant certifications or training.

Professional Expectations: Demonstrate integrity, professionalism, and confidentiality in all financial and administrative activities. Exhibit accuracy, accountability, and dependability in completing all assigned duties. Provide exceptional customer service through courteous and timely communication with vendors, staff, and administrators. Maintain a solutions-focused and collaborative approach to resolving issues and improving processes. Demonstrate flexibility and adaptability in managing workload fluctuations and meeting fiscal deadlines. Model organizational efficiency, maintaining accurate records and ensuring timely completion of all tasks. Participate in continuous professional learning to stay current on accounting practices, district systems, and technology tools. Represent the Business Office and District 207 with professionalism, discretion, and responsiveness in all interactions.

Duties and Responsibilities: The Accounts Payable Clerk is responsible for supporting accurate and compliant district operations, including:

• Accounts Payable Management: Responsible for all aspects of district-wide accounts payable processing. Review, verify, and enter vendor invoices and Requests for Payment. Track and monitor invoice status and documentation. Ensure payments align with Board policy, budgetary constraints, and the district's chart of accounts. Research, resolve, and follow up on invoice discrepancies and vendor account issues. Balance and reconcile monthly Accounts Payable transactions. Prepare monthly Board of Education Accounts Payable reports.
• Procurement Card Management: Reconcile and verify District Procurement Cards. Follow up with staff regarding missing documentation, discrepancies, or questions. Ensure compliance with district procedures and timelines.
• Travel and Expense Support: Work with Adult Learning Program staff to manage travel software and reimbursement processes.
• Customer Service and Communication: Respond to inquiries from staff or vendors regarding payments and documentation. Maintain positive, professional communication, even when interactions may require tact or discretion.
• Recordkeeping & Compliance: Maintain organized electronic and paper records in accordance with state and district retention schedules. Ensure accuracy and confidentiality in all financial documentation and transactions.
• Administrative Support: Report developments, issues, or concerns that require attention from the Director of Fiscal Services. Perform other duties as assigned by the Director of Fiscal Services or the Assistant Superintendent for Business.

Skills to support these responsibilities, including but not limited to: Integrity & Confidentiality - Maintains confidentiality and demonstrates discretion when handling sensitive fiscal or personnel information. Professionalism & Reliability - Demonstrates punctuality, regular attendance, and professional conduct. Communication & Interpersonal Skills - Communicates clearly, courteously, and effectively with staff, vendors, and administrators. Organization & Attention to Detail - Manages multiple priorities, meets deadlines, and ensures accuracy in data entry and reporting. Technical Proficiency - Intermediate proficiency in Google Workspace, Microsoft Office Suite (Excel required), and accounting or enterprise financial systems. Problem Solving & Initiative - Identifies issues, researches solutions, and takes initiative to ensure financial accuracy and compliance. Work Ethic & Efficiency - Provides consistent, high-quality work with attention to accuracy, timeliness, and accountability. Adaptability & Continuous Improvement - Adapts to procedural or technology changes and seeks opportunities for efficiency. Customer Service Orientation - Provides professional, respectful, and supportive assistance to staff and vendors. Additional Qualifications - Other skills and qualifications as determined by the Board of Education and Administration.

Working Conditions/Environment/Physical Requirements: Work Environment: Work is performed primarily in an office setting with extended periods of sitting and computer use. Exposure to video display terminals occurs regularly. The position requires collaboration with staff, vendors, and administrators in a dynamic work environment. Physical Requirements: The position requires the ability to sit or stand for extended periods, operate standard office equipment, and occasionally lift or move boxes or materials weighing up to 25 pounds. Visual and auditory acuity sufficient to review documents, reconcile accounts, and communicate effectively is required. Flexibility & Availability: Regular working hours are Monday - Friday, 7:30 a.m.- 4:00 p.m., with occasional extended hours as needed during fiscal closeout, audit, or reporting periods. Professional Commitment: The employee is expected to demonstrate reliability, professionalism, and responsiveness at all times. Consistent attendance, adherence to deadlines, and maintenance of confidentiality are essential to success in this position.

Salary & Benefits: The starting date is July 1, 2026 12-month (260 paid days) Total Number of Paid Hours/Day: 7.75 Total Number of Paid Hours: 2,015 Start Date: July 1, 2026 End Date: June 30, 2027 10 days paid vacation 17 paid holidays 14 sick days Medical and dental insurance Paid term life insurance policy equal to annual base salary The base salary shall range from $65,000 - $75,000 FLSA Status: Non-Exempt Schedule: Monday - Friday 7:30 a.m. - 4:00 p.m.