Clerical Assistant 2

The Position

As a Clerical Assistant 2 with the Commonwealth of Pennsylvania Executive Offices, Bureau of Planning and Management, you will play an important part in keeping office operations efficient and organized. This role helps you build strong clerical skills through document preparation, scanning tasks, and mail handling. You will contribute to accurate recordkeeping and dependable daily processes. Become part of a unit committed to quality, professionalism, and consistent service. Apply today to join our team!

Description of Work

This position focuses on clerical tasks that support scanning operations, mail distribution, and organized record management within the Operations Support Unit. The role ensures that key documents are prepared, imaged, filed, and handled in an accurate and timely manner. As a Clerical Assistant 2, you will perform the following duties:

• Document Preparation: Prepare invoices and documents for scanning by removing staples, identifying duplex pages, and arranging header sheets
• Scanner Operation: Operate high speed scanners, adjust software settings, and respond to error messages appropriately
• Image Verification: Review scanned images to confirm proper indexing and legible quality using imaging software
• Mail Processing: Collect and distribute office mail and prepare paperwork for UPS deliveries
• Record Filing: File hard copy invoices by date and manage retention and purge schedules
• General Support: Perform other related clerical duties as assigned

Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information:

• Full-time employment, 37.5 hours per week.
• Work hours are 8:30am to 5:00pm, Monday-Friday, with a 1-hour lunch.
• Telework: You will not have the option to telework in this position.
• Salary: Selected candidates who are new to employment within the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $36,831 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Required Experience, Training & Eligibility

Qualifications Minimum Experience and Training Requirements:

• Six months as a Clerical Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Graduation from high school; or
• An equivalent combination of experience and training.

Additional Requirements:

• Previous experience working with a scanner.
• Previous experience working with Microsoft office products.
• You must be able to perform essential job functions.

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to and click on Veterans.
• Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.