Executive Assistant

Discovery Institute's American Center for Transforming Education (ACTE) is seeking an Executive Assistant to join its growing team. This position reports to the Director of ACTE. This is a full-time hybrid role for a candidate located within approximately 15 minutes of Edmonds, Washington. Scheduled work hours are required, with occasional evening and weekend work for time-sensitive tasks. The Executive Assistant is expected to be fully available and exclusively focused on work responsibilities during scheduled hours. The full-time salary range is $60,000–$70,000, commensurate with experience, and includes vacation, holidays, sick leave, and health insurance (medical, dental, and vision). This Job Is for You If… You find genuine joy in executing directions with exact precision, hold yourself to an incredibly rare level of meticulous professionalism, and are not comfortable with "good enough." Whether coordinating an important engagement or sending a three-sentence email, you ensure everything is communicated and executed with perfection. You love a constant, ever-changing list of action items focused on supporting someone else. You move quickly, think ahead, anticipate what is needed next, and get satisfaction from turning a nonstop stream of requests and directions into completed action items and exceptional results for a high-performing organizational leader. You genuinely love working behind the scenes and independently. You would rather make the leader shine than be in the spotlight yourself. You don't need your name on the work or recognition for making it happen. Ghostwriting and drafting constant communications for someone else throughout the day sounds energizing — not tedious. You enjoy learning another person's voice so well that your drafts sound as though they wrote them. You triple-check your work — even the simplest text message — before hitting send. Typos and missed details bother you, and when you make a mistake, you are determined not to repeat it. You turn detailed directions into precise systems and checklists and execute them accurately and consistently without reminders. You thrive on high expectations, fast-moving priorities, and exceptional attention to detail while juggling multiple action items at once. You follow through, report back when something is complete, and adjust quickly and with ease when plans change. You take pride in being flawlessly dependable, discreet, resourceful, and one step ahead. The Role The Executive Assistant will work closely with the Director to manage the Director's communications, scheduling, logistics, writing, media, speaking, travel, an extensive professional network, and organizational leadership. A significant portion of the role involves writing, scheduling, and gathering and preparing materials. This high-trust position requires exceptional judgment, discretion, initiative, ownership, and a commitment to excellence in both large responsibilities and the smallest details. Key Responsibilities Draft and ghostwrite emails, letters, talking points, social media posts, thank-you notes, invitations, and other communications in the Director's voice. Proofread communications for tone, grammar, accuracy, formatting, etc. Create and maintain precise systems and checklists to ensure responsibilities are completed accurately and without reminders. Manage a complex calendar, scheduling requests, correspondence, invitations, and follow-ups. Maintain and continually reprioritize a fast-moving list of action items to ensure nothing falls through the cracks. Coordinate travel, including flights, hotels, transportation, itineraries, meetings, and schedule changes. Prepare materials and coordinate logistics for speaking engagements, media appearances, meetings, and events. Track deadlines, commitments, and follow-ups through completion. Coordinate with colleagues, media contacts, professional contacts, donors, and other stakeholders. Maintain organized electronic files, records, administrative systems, and platforms. Handle errands, appointments, reservations, purchases, returns, mail, vendors, and other administrative needs. Anticipate needs, proactively solve problems, and handle confidential information with exceptional discretion. Qualifications Strong alignment with the mission and work of Discovery Institute. Exceptional writing, editing, and proofreading skills, including the ability to write in another person's voice. Extraordinary attention to detail, organization, and follow-through. Ability to turn detailed instructions into repeatable systems and execute them with exceptional consistency. Strong judgment, professionalism, discretion, and personal accountability. A proactive mindset with the ability to anticipate action items and work independently. Ability to manage multiple priorities and adapt quickly to changes. Strong proficiency with email, calendars, documents, spreadsheets, social media platforms, and common productivity tools, including AI. Previous executive assistant, communications, personal assistant, chief of staff, or similar experience preferred. Ability to work virtually within approximately 15 minutes of Edmonds, Washington, with availability for in-person meetings and errands and flexibility for occasional time-sensitive work outside set scheduled hours. This role may also require up to five full workdays per month in the Seattle office. #J-18808-Ljbffr Liberty Seeds