Payroll Administrator - ADP WorkforceNow

Job Description

Job Description

Position Summary

We are seeking a detail-oriented Payroll & Benefits Administrator to manage U.S. payroll processing and support employee benefits administration. This role works closely with Human Resources, Finance, employees, managers, and external vendors to ensure accurate payroll, maintain employee records, resolve discrepancies, and support compliance with applicable regulations and company policies.

Key Responsibilities

• Manage end-to-end U.S. payroll processing, including weekly and biweekly payroll cycles, off-cycle payments, adjustments, and final pay calculations.
• Review and validate timekeeping records, earnings, deductions, paid time off, taxes, direct deposits, and employee information before payroll processing.
• Perform payroll reconciliations and variance reviews to ensure accurate calculations and funding.
• Partner with Human Resources to process new hires, terminations, compensation changes, employee status updates, leaves, and benefit deductions.
• Administer wage garnishments, tax levies, child support orders, and other required payroll deductions.
• Maintain accurate payroll records, procedures, approvals, and audit documentation.
• Support payroll tax activities, including agency notices, quarterly and year-end reconciliations, W-2 reviews, and vendor coordination.
• Conduct payroll audits, identify discrepancies, and work with relevant teams to resolve issues and strengthen internal controls.
• Assist with internal, external, benefits, retirement plan, and financial audits by preparing payroll documentation.
• Manage benefits billing, including reviewing vendor invoices, reconciling charges, verifying premiums, and coordinating approvals.
• Support employee benefits administration, including new hire enrollments, qualifying life event changes, open enrollment, and terminations.
• Audit benefits invoices and verify employee eligibility and payroll deductions align with vendor records.
• Monitor payroll and benefits deadlines, communicate outstanding issues, and ensure information is processed accurately and on time.
• Perform additional payroll, accounting, reporting, and administrative duties as needed.

Required Qualifications

• Associate degree in accounting, finance, business administration, human resources, or a related field, or an equivalent combination of education and relevant experience.
• At least five years of experience in payroll administration, payroll accounting, or a related field.
• Experience processing multi-state payroll and understanding applicable wage and hour laws, payroll taxes, and deduction requirements.
• Experience using ADP Workforce Now or a comparable payroll and timekeeping system.

Preferred Qualifications and Skills

• Bachelor's degree in accounting, finance, business administration, human resources, or a related field.
• Experience supporting payroll in a manufacturing or multi-location environment.
• Knowledge of payroll general ledger activities, journal entries, account reconciliations, and audit procedures.
• Certified Payroll Professional (CPP) or similar payroll certification is a plus.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Strong attention to detail, analytical skills, organization, and time management.
• Ability to manage competing priorities, meet recurring deadlines, and resolve issues promptly.
• Excellent written and verbal communication skills with a customer-focused approach.
• Ability to handle confidential employee and financial information with discretion and professionalism