Cash Applications Coordinator

AR/Cash Application CoordinatorOur client is a well-established, full-service law firm founded over 30 years ago, with offices across Texas. The firm represents clients ranging from Fortune 500 companies to mid-sized public and private businesses and entrepreneurs, handling sophisticated transactional, litigation, employment, and bankruptcy matters throughout the state and nationally. The firm has a reputation for producing high-quality legal work and building deep client relationships, and it operates on a culture that emphasizes merit, initiative, and tangible results.Medical, dental, and vision insurance 401(k) savings plan Life/AD&D insurance Disability insurance Paid maternity and paternity leave Generous paid time off Discretionary year-end bonus Hybrid schedule (1–2 remote days/week after initial 90-day onsite period) Small, supportive team environment with a strong emphasis on work-life balanceJob DetailsThe AR/Cash Application Coordinator is responsible for the accurate and timely application of client payments, resolution of unapplied cash items, and support of the firm's accounts receivable, collections, and reconciliation processes. This role works closely with Billing, Collections, Accounting, attorneys, and administrative staff, and is a strong fit for someone with law firm or professional services experience who is comfortable owning payment processes end-to-end. Key Responsibilities:Apply client payments accurately and timely across checks, ACH, wire transfers, credit cards, and other electronic receiptsPost payments daily and ensure deposits are accurately reflected for financial reporting and attorney compensationReview daily bank activity and monitor incoming payments for timely identification and recordingResearch and resolve unapplied cash, unidentified receipts, short-paid invoices, overpayments, and misapplied receiptsApply payments appropriately between trust and operating accounts in compliance with firm policy and ethical requirementsSupport daily and monthly cash reconciliation, including bank-to-system comparisons and variance follow-upMaintain cash application logs, deposit worksheets, and supporting documentationAssist with AR aging, cash receipt reporting, and management reportingIdentify trends related to payment application or client payment behavior and communicate findings to managementSupport audits, internal reviews, and process improvement initiatives related to cash receipts and ARQualifications: Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred 2–4 years of experience in cash application, accounts receivable, collections support, payment posting, or general accounting - law firm or professional services experience preferred Aderant or similar legal accounting system experience strongly preferred Familiarity with trust accounting, retainers, and client advances a plus Strong attention to detail, organizational skills, and ability to manage multiple priorities Strong analytical and problem-solving skills; able to research discrepancies independently Proficiency with Microsoft Office, particularly Excel High level of discretion and professionalism; ability to work independently with sound judgment