Coordinator, Human Resource

HR Coordinator Position

The HR Coordinator position with the SPCA of Texas supports the full employee lifecycle with a primary focus on staff recruitment, employee onboarding and offboarding, HRIS & record management, and People & Culture engagement initiatives. Working as an integral operational hub within a collaborative department, this role provides hands-on recruitment support, delivers an engaging onboarding experience, facilitates smooth offboarding transitions, maintains flawless HRIS data integrity, coordinates service anniversary milestone programs, partners on internal career mobility and internship/externship strategies, and assists with internal communications and culture-building programs.

Essential Duties and Responsibilities:

Staff Recruitment, Internal Mobility & Talent Pipelines (35%)

• Recruit staff to meet current organizational staffing needs identified by Human Resources.
• Partner with the Director of People & Culture to design, coordinate, and execute meaningful internship and externship programs that build strong talent pipelines for future leadership in animal welfare.
• Partner with the Director of People & Culture to support internal career mobility strategies, helping map clear career pathways, promote internal job opportunities, and facilitate internal progression for existing staff.
• Create, post, update, and coordinate job opportunities on networking, social media, and online recruiting sites.
• Assist in executing the organization's DEI recruiting strategy by posting positions across diverse community job platforms, local educational institutions, and targeted professional networks.
• Screen applications, schedule multi-stage interviews, and maintain candidate tracking within the Applicant Tracking System (ATS).
• Generate, manage, and maintain recruitment partnerships with local colleges, trade programs, high schools, and community organizations.
• Represent Staff Recruiting at SPCA of Texas community and corporate events, job fairs, and networking opportunities.
• Process pre-employment background checks and reference verifications.

Onboarding, Lifecycle & Offboarding Experience (25%)

• Provide new staff, interns, and externs with excellent, high-touch onboarding and experience.
• Walk new staff through onboarding paperwork, statutory compliance forms (I-9s, tax forms).
• Serve as a central new staff liaison across departments through onboarding and first-week milestone completion.
• Coordinate pre-boarding logistics, including account provisioning, new hire gear, and initial workspace readiness.
• Coordinate complete offboarding logistics and exit administrative workflows, including processing system terminations in HRIS, tracking return equipment, distributing exit checklists to managers, and achieving employee personnel files.
• Assist with administering post-onboarding check-ins and exit surveys, logging turnover and internal mobility metrics for leadership review.

HRIS Management, Record Management & Operations Support (20%)

• Maintain high-quality, accurate employee data across all HRIS platforms (ADP, Workday, etc.).
• Process day-to-day employee status changes, salary updates, transfers, internal promotions, and data cleanup.
• Support accurate maintenance of personnel files, medical records, I-9 re-verifications, and confidential document retention guidelines.
• Assist Senior HR Generalist with initial intake tracking for Workers' Compensation incidents and OSHA log maintenance.
• Assist with system testing, routine reporting, and user support for employee self-service inquiries.

Internal Communications, Culture & Engagement (20%)

• Support internal communication efforts including employee newsletters, SharePoint updates, and People & Culture announcements.
• Maintain and update SharePoint sites, ensuring clear navigation, accurate documents, and accessible staff resources.
• Manage tracking, logistics, and distribution of employee service milestones, recognition awards, seasonal celebrations, and staff appreciation initiatives.
• Provide operational support for team-building activities and All-Hands meeting content.
• Assist the Director of People & Culture with learning administration and career development initiatives by scheduling training sessions, preparing materials, and tracking course completions in Purple University/LMS.
• Actively engage with staff to support cultural initiatives, employee feedback surveys, and proactive retention programs.
• Perform other duties as assigned.

Knowledge, Skill, and Abilities Needed to Perform the Essential Functions of This Position:

• Knowledge of basic staff sourcing, internship program logistics, internal mobility best practices, ATS platforms, and HR compliance standards.
• Proficiency in Microsoft 365, especially SharePoint, Outlook, Excel, Teams, Forms, and business-related social media.
• Exceptional interpersonal, written, and verbal communication skills.
• High attention to detail with strong organizational and multi-tasking abilities.
• Ability to handle confidential and sensitive information with absolute discretion.
• Ability to build effective, positive relationships across all levels of the organization and with educational partners.

Required Professional Licensing or Certifications:

• Bachelor's degree in HR, Business Administration, or related field preferred; equivalent experience considered.
• 13 years of progressive experience in recruiting coordination, onboarding, or general HR operations.
• Experience with ADP, Workday, Paycom, or similar HRIS and applicant tracking systems required.
• Experience in a non-profit, animal welfare, or multi-site environment preferred.
• Valid Texas Driver's License.

Work Environment and Physical Demand:

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to work occasional extended hours or weekends during peak recruiting cycles, job fairs, or special events.
• Ability to travel between SPCA of Texas locations and offsite recruitment/university events.
• The position holder must be able to regularly lift and/or move up to 30 pounds.
• While performing the duties of this job, this position may be exposed to animal odors or airborne particles.
• The noise level in the work environment is usually moderate.
• A typical workweek is Monday through Friday in a flexible, high-energy environment.

Monday through Friday from 8am to 5pm