Accounting Coordinator

Accounting Coordinator

Keystone Pacific Property Management, LLC is a prestigious community management firm headquartered in Irvine, CA, with offices throughout Northern and Southern California, Colorado, and Idaho. Since 1982, we have led the way in providing superior customer care for our clients in planned-unit developments, condos, mixed-use, commercial, new project developments, large-scale onsite communities, and master-planned community associations.

We have an excellent opportunity for an Accounting Coordinator to join our amazing environment, which offers continuous growth and development.

Summary: The Accounting Coordinator is responsible for working with other members of the accounting department to compile, analyze, and report financial data. Ensures that all financial records are accurate and complete in every process. This individual will be highly involved in any account merger and acquisition transitions and work closely alongside the Banking division.

What We Offer:

• Competitive Salary
• Hybrid and Flexible working arrangements
• Work-Life Balance
• Opportunities for career growth
• Training and mentorship from successful leaders in the HOA industry
• Support for Continued Education
• Cell Phone Stipend
• Mileage Reimbursement
• Medical (HMO and PPO), Dental, and Vision
• Flexible Spending Account
• Pet Insurance
• Pre-Paid Legal
• Employer Paid Basic Life/AD & D Insurance
• Voluntary Life and Short-Term Disability Insurance
• Free Employee Assistance Program
• 401(k) Retirement plan with Company Match
• Financial and Health/Wellness Education
• Bereavement and Mandated Leave of Absence Applicable
• Paid Time Off (PTO)
• 12 Paid Holidays (Floating Holiday/Half Days/Early office closure before certain major holidays)

Requirements

Essential Job Duties and Responsibilities:

• Processes lockbox payments and exceptions. Creates and audits Lockbox and Online Payments.
• Handles adjustments. Processes return notices regarding ACH and online payments from City National Bank.
• Handles commercial account payments. Processes and addresses payment/portal inquiries.
• Configures Software based off Clients needs in Portal and ERP System.
• Coordinates new account transition activities.
• Inputs/Imports Accounting information into new software.
• Handles accounts receivable balance forwards.
• Analyzes and interprets Accounting records from prior management.
• Notifies 3rd party vendor (I.e. banks, attorney, PayLease) of the new management company.
• Prepares Treasury services for new account.
• Prepares delinquency resolution.
• Coordinates first delinquency spreadsheet.
• Reviews/Releases Signature Cards.
• Inputs ACH applications. Creates and audits the Main ACH file for Caliber and maintains online payment reports.
• Coordinates termination of associations.
• Coordinates with various banks to close prior management accounts.
• Coordinates with the bank to send the new investment paperwork.
• Handles deposits as assigned.
• Practices and adheres to Keystone's Core Values, Mission, and Vision.
• Any additional job duties as required by the supervisor.

Qualification Requirements:

• General knowledge of GAAP Accounting.
• Exposure to financial reporting.
• Ability to multitask.
• Strong attention to detail.
• Possess advanced knowledge of MS Excel.
• Communicate effectively in a team environment.
• Excellent interpersonal skills.
• Verifiable references.
• Able to pass a background check.

Education and/or Experience:

• Minimum 1 year experience in a Clerical/Administrative role required.
• Minimum 1 year of experience in an Accounting related role preferred.
• High School Diploma or GED required.
• Bachelor's Degree preferred.

Work Environment:

• Exhibit professionalism, professional attire, and demeanor at all times.
• Ability to sit, stand, and operate business equipment.
• Typical office environment with low-level noise exposure.

Keystone Pacific Property Management, LLC is an equal-opportunity employer. All applicants will be subject to a Background and MVR Check.