Accounts Receivable Coordinator

Job Title: Accounts Receivable Specialist Location: Irvine, CA 92606 Work Arrangement: Onsite Employment Type: Contract Duration: 6 Months Domain: Accounting / Accounts Receivable / Finance Operations Pay Rate: $27.00/hr. on W2 Schedule: 1st Shift | Monday – Friday | 9:00 AM – 5:30 PM Deadline: 7/15/2026 Primary (Must-Have): Minimum 2 years of Accounts Receivable, invoicing, or accounting experience Strong proficiency in Microsoft Excel including Pivot Tables, VLOOKUP/XLOOKUP, INDEX/MATCH, and formulas Experience with ERP systems and order-to-cash processes Strong attention to detail and accuracy in data entry and reconciliations Experience reviewing and resolving invoice discrepancies Ability to prioritize workload and manage multiple tasks effectively Strong problem-solving and analytical skills Good written and verbal communication skills Ability to work in a fast-paced, deadline-driven environment Willingness to work overtime and at least two Saturdays per month as business needs require Secondary (Good to Have): Associate's Degree in Accounting, Finance, or a related field Experience with Microsoft Power BI or other reporting tools Experience in manufacturing, distribution, or government contracting environments Familiarity with billing compliance, tax requirements, and export controls Experience supporting internal and external audits Position Overview The Accounts Receivable Specialist is responsible for supporting day-to-day invoicing activities, month-end close processes, and revenue recognition functions. This role ensures accurate and timely customer billing, reconciles invoice discrepancies, and collaborates closely with Operations, Shipping, Planning, Production Support, and other internal teams to support accounting activities. The ideal candidate possesses strong Excel skills, ERP system experience, and a high level of accuracy and attention to detail. Prepare and issue customer invoices accurately and on time using the company ERP system Verify purchase orders, contracts, shipping documentation, and order entries prior to invoicing Review and reconcile invoice discrepancies and coordinate corrections with Operations, Sales, and Shipping teams Support month-end close activities including revenue recognition, accruals, cutoffs, and reconciliations Ensure invoicing processes comply with company policies, contractual terms, and applicable regulations Provide documentation and support for internal and external audits Perform daily invoicing and reporting activities Track non-invoiced work orders and perform periodic audits Generate daily, weekly, and monthly reports Identify opportunities to improve invoicing processes, automation, and data quality Communicate with internal teams and occasionally with customers regarding billing-related matters Follow documented procedures and escalated issues when necessary Perform additional duties as assigned Minimum Qualifications High School Diploma or equivalent required Associate's Degree in Accounting, Finance, or related field preferred Minimum 2 years of invoicing, accounts receivable, or accounting experience Strong Microsoft Excel skills including Pivot Tables, VLOOKUP/XLOOKUP, INDEX/MATCH, and formulas Experience working with ERP systems and order-to-cash processes Excellent attention to detail and accuracy Strong communication and organizational skills Ability to manage multiple priorities and meet strict deadlines Reliable and punctual with the flexibility to work overtime and weekends as required Preferred Qualifications Experience with Microsoft Power BI or other reporting tools Experience within manufacturing, distribution, or government contracting industries Familiarity with billing compliance, tax regulations, and export controls Experience supporting audit activities and process improvements Office-based environment Frequent interaction with Operations, Shipping, Planning, Production Support, and Accounting teams Fast-paced environment with strict deadlines Extended keyboard and computer usage Occasional overtime and weekend work required, including a minimum of two Saturdays per month Medical | Dental | Vision | 401(k) | Paid Sick Leave EEOC Compliance We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other protected characteristic. Disclaimer AI Usage Policy: Pacer Group uses AI to assist in screening applications. Final hiring decisions are made by human recruiters based on qualifications and experience. #J-18808-Ljbffr