Executive Assistant

ND Department of Health & Human Services, Office of Commissioner is seeking an Executive Assistant in Bismarck, ND. North Dakota Health and Human Services is seeking an Executive Assistant to support the Commissioner and Commissioner's Office in Bismarck, North Dakota. In this role, you will help keep a fast-moving executive office organized, connected, and prepared. Your work behind the scenes will help the Commissioner focus on leading the agency and advancing our mission of improving the health and well-being of the people of North Dakota. As an Executive Assistant, you will be a trusted administrative resource responsible for managing the details that keep the Commissioner's Office running smoothly. You will manage and coordinate the Commissioner's calendar, schedule meetings and appointments, identify scheduling conflicts, and adjust priorities as needs change. You will help the Commissioner stay prepared by keeping track of upcoming commitments and making sure the right information, materials, and meeting details are available when needed. You will coordinate meeting logistics from beginning to end, including invitations, meeting locations, virtual meeting information, technology, agendas, and supporting materials. You will also assist with travel arrangements, expense documentation, purchasing, forms, special events, visitors, and other administrative needs of the Commissioner's Office. Communication and organization will be an important part of your day. You will receive and route correspondence, telephone calls, emails, visitors, and requests to the appropriate person or area. You will prepare, format, proofread, distribute, scan, copy, and file documents and correspondence while maintaining accurate electronic and paper files, spreadsheets, lists, logs, and tracking documents. Working in the Commissioner's Office means you will interact with people from across the agency, state government, partner organizations, and the public. You will be trusted with confidential and sensitive information and will need to use sound judgment, professionalism, and discretion in your daily work. While you will work with a high degree of independence, you will also recognize when an issue needs to be elevated or directed to the appropriate person. To thrive in this position, you should be highly organized, dependable, responsive, and comfortable taking ownership of your work with limited day-to-day direction. You should enjoy managing multiple priorities, anticipating administrative needs, solving routine problems, and adjusting quickly when schedules or priorities change. You should have strong written and verbal communication skills, excellent attention to detail, and the ability to follow through on commitments and deadlines. Experience managing complex calendars and providing administrative support to senior executives or organizational leaders will help you succeed. You should also be comfortable using email, electronic calendars, word processing programs, spreadsheets, virtual meeting platforms, and other common office technology. Experience working in public service and with government officials, agency leaders, stakeholders, and members of the public will also help you succeed in this role. Most importantly, you should understand the importance of confidentiality and be able to build trust through professionalism, accuracy, good judgment, and reliable support. Minimum Qualifications An associate or bachelor's degree in business administration, public administration, office management, or a related field and a minimum of three (3) years of experience providing executive-level administrative support. If you enjoy creating order, keeping people and schedules organized, anticipating what comes next, and being the dependable person others can count on, this may be the opportunity for you to bring your skills to Team ND and help support the work of North Dakota Health and Human Services. Location This position will be located at the North Dakota State Capital in Bismarck, ND. About HHS ND HHS strives to make North Dakota the healthiest state in the nation by reinforcing the foundations of well-being: physical, economic, and behavioral. The keys to success are the 2800 committed, team members who are guided by a simple but powerful belief: when we lead with light, we create systems and services rooted in hope, clarity, and possibility. Their work is supported with more than $6 billion in funding from nearly 400 different federal, state, and special sources. To succeed in this role, you must lead with LIGHT - leading with hope, instilling purpose and meaning, galvanizing gratitude, honoring health, and talking, walking and teaching civility, kindness and love for all. About Team ND "Far and away the best prize life offers is the chance to work hard at work worth doing." - Theodore Roosevelt More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary. Total Rewards: The State of North Dakota is committed to providing team memberswith a strong and competitive rewards package that support you, your health and your family. Considering a new position on Team ND? How does your current position stack up? Use our Total Rewards Calculator to estimate. Application Procedures Your resume must clearly show the months and years of employment for each position listed. This information is required to accurately calculate your qualifying experience and determine whether you meet the minimum qualifications of the position. Resumes that do not include sufficient employment date may not be able to be fully evaluated. Applicants must be legally authorized to work in the United States. The Department of Health & Human Services does not offer or provide sponsorships. This employer participates in E-Verify. Please visit the following website for additional information HHS ND Careers E-Verify A copy of your qualifying degrees transcript and any applicable certifications or licensures must be provided at the time of an interview. For more information about the position or if you need an accommodation, please contact Marcie Wuitschick at View email address on click.appcast.io or at View phone number on click.appcast.io. Employing Unit ND HHS - Executive Office TTY Number ND Relay Service View phone number on click.appcast.io (text) or View phone number on click.appcast.io (voice) If you are experiencing technical difficulties with the Application Process or uploading attachments, please contact View email address on click.appcast.io or View phone number on click.appcast.io. Equal Employment Opportunity The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act. As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10. State of North Dakota