Payroll Coordinator

Job Summary

Payroll Coordinator with experience supporting multi-state, multi-company payroll operations within a fast-pace real estate environment. Adapt at assisting payroll manager with accurate payroll processing, ensuring compliance with federal and state regulations, and maintaining payroll records across multiple entities. Collaborative team member who closely with HR and accounting to resolve payroll discrepancies, manage employee data, and support timely and accurate payroll cycles.

Key Responsibilities

• Manage and audit ADP Time & Attendance data to ensure accurate hours, overtime, PTO, and holiday pay.
• Maintain payroll records for employees across multiple states including California, Florida, and Texas.
• Ensure compliance with state wage and hour laws, including California meal and rest break regulations.
• Review payroll registers and perform pre and post payroll audits to verify accuracy.
• Process new hires, terminations, pay adjustments, bonuses, commissions, and retroactive pay
• Manage payroll deductions including benefits, garnishments, taxes, and voluntary deductions.
• Respond to employee payroll inquiries and resolve discrepancies in a timely manner.
• Assist with quarterly and year-end payroll processes, including W-2 preparation and audits
• Maintain confidentiality of sensitive payroll and employee information.

Required Qualifications

• 35 years of payroll processing experience, preferably in property management or multi-entity environments
• Hands-on experience with multi-state payroll processing
• Experience managing multiple company codes or legal entities
• Strong knowledge of payroll laws, tax regulations, and compliance requirements
• Proficiency with payroll systems and Excel
• High attention to detail and strong organizational skills
• Ability to handle sensitive information with discretion
• Ability to work effectively in a fast-paced, in-office environment

Preferred Qualifications

• Experience with property management payroll (hourly, salaried, on-site staff)
• Knowledge of common payroll systems (e.g., ADP Workforcenow, Enhanced Time)
• CPP or FPC certification (or progress toward certification)
• Accounting or HR background

Work Environment

• Fully in-office position
• Standard business hours with additional hours during payroll cycles and year-end

We are an equal opportunity employer.