GME Program Administrator - Pediatric Cardiology Program

Location Pembroke Pines, Florida Summary The Graduate Medical Education Program Administrator is responsible for the operational and financial management of their assigned training program. The position requires a comprehensive and detailed understanding of ACGME / CPME accreditation policies and procedures including new program development and accreditation. It will require a high degree of initiative and independent judgement. Responsibilities Manage general and program specific databases and websites including MedHub, ACGME WebADS, GMETrack, specialty organization memberships. Assist in preparations for site visits, self‑study and other internal and external review processes. Interpret and apply ACGME, other national accrediting agencies and hospital policies to support all necessary compliance. Organise and plan program events such as Match day, program orientation, and program graduation in collaboration with GME Managers. Oversee website development and social media marketing materials to promote and increase regional and national recognition and participation for the training program in collaboration with marketing and corporate communication departments. Assist in onboarding and training new and current program administrators by developing, maintaining and presenting training sessions periodically throughout the academic year. Maintain and oversee the recruitment process during the recruitment season (ERAS database, coordinate resident applicant interviews, all Match responsibilities, program orientation and graduation). Collaborate with contracts manager to gather and review pertinent information regarding contract negotiations. Maintain residency curriculum including competency‑based goals and objectives for each assignment and level of training. Provide administrative oversight for all residency and fellowship related items, including handling inquiries, sorting correspondence, setting up folders, maintaining residency program files, assisting in requests for verification of residency training and maintaining calendar of applicant appointments and meetings. Complete trainee payroll on a bi‑weekly basis. Collaborate with Human Resources on resident issues concerning policy and disciplinary actions. Manage schedules and resident attendance for all required educational activities, including conferences and other didactic experiences. Manage specialty specific alumni database while maintaining a comprehensive list of alumni. Collaborate with Director of Reimbursement and Revenue Integrity to audit trainee schedules for CMS reimbursement. Act as a liaison among internal constituents (e.g., between trainees and hospital administration, with other GME program administrators) and act as a resource for trainees. Manage training program academic year budget including projection of future needs, justification of discretionary expenditures, and approval of all educational and business expenses. Administrate specialty In‑Training Exams and ACGME surveys. Provide overall program management of the graduate medical education training program. Meet regularly with the graduate medical education manager and the program director regarding program management issues, activities and status of special projects. Competencies Accountability, accuracy, analysis and decision making, customer service, develops relationships, effective communication, project management, responding to change, standards of behavior. Education and Certification Requirements Bachelor’s degree (required) Additional Job Information Complexity of Work: requires critical thinking skills, effective communication, decisive judgment, and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action. Required Work Experience: Two (2) years experience in a medical education or higher education support position. Graduate Medical Education experience preferred. Additional Credential Info: Training Administrators for Graduate Medical Education (TAGME) Working Conditions and Physical Requirements Bending and stooping = 0% Climbing = 0% Keyboard entry = 60% Kneeling = 0% Lifting/carrying patients 35 pounds or greater = 0% Lifting or carrying 0‑25 lbs non‑patient = 40% Lifting or carrying 25‑75 lbs non‑patient = 0% Lifting or carrying > 75 lbs non‑patient = 0% Pushing or pulling 0‑25 lbs non‑patient = 40% Pushing or pulling 26‑75 lbs non‑patient = 0% Pushing or pulling > 75 lbs non‑patient = 0% Reaching = 40% Repetitive movement foot/leg = 0% Repetitive movement hand/arm = 0% Running = 0% Sitting = 60% Squatting = 0% Standing = 40% Walking = 40% Audible speech = 60% Hearing acuity = 60% Smelling acuity = 0% Taste discrimination = 0% Depth perception = 60% Distinguish color = 60% Seeing - far = 0% Seeing - near = 0% Bio hazardous waste = 0% Biological hazards - respiratory = 0% Biological hazards - skin or ingestion = 0% Blood and/or bodily fluids = 0% Communicable diseases and/or pathogens = 0% Asbestos = 0% Cytotoxic chemicals = 0% Dust = 0% Gas/vapors/fumes = 0% Hazardous chemicals = 0% Hazardous medication = 0% Latex = 0% Computer monitor = 60% Domestic animals = 0% Extreme heat/cold = 0% Fire risk = 0% Hazardous noise = 0% Heating devices = 0% Hypoxia = 0% Laser / high intensity lights = 0% Magnetic fields = 0% Moving mechanical parts = 0% Needles/sharp objects = 0% Potential electric shock = 0% Potential for physical assault = 0% Radiation = 0% Sudden decompression during flights = 0% Unprotected heights = 0% Wet or slippery surfaces = 0% Equal Employment Opportunity Memorial Healthcare System is proud to be an equal opportunity employer committed to workplace diversity. Memorial Healthcare System recruits, hires and promotes qualified candidates for employment opportunities without regard to race, color, age, religion, gender, gender identity or expression, sexual orientation, national origin, veteran status, disability, genetic information, or any factor prohibited by law. We are proud to offer Veteran’s Preference to former military, reservists and military spouses (including widows and widowers). You must indicate your status on your application to take advantage of this program. Employment is subject to post‑offer and pre‑placement assessment, including drug testing. #J-18808-Ljbffr Dormont Manufacturing Co