Administrative Assistant

Bowman has an opportunity for an Administrative Assistant to join our team in Williston, VT.

At Bowman, we believe in creating opportunities for aspiring people to thrive and achieve ambitious goals. Thats why a career at Bowman is more than a job. It is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team and to be empowered to do exceptional work that advances the best interest of everyone involved. We recognize the importance of creating a work environment that is both rewarding to our employees and supportive of our unwavering commitment to provide unparalleled service to our clients.

Purpose

Support the diverse Civil Engineering, Land Survey and Planning teams through all phases of business. Provide administrative support, proposals and response letters, and assist with work/change orders, submittals, and research.

Responsibilities

• Perform work under moderate supervision. Receive direction on moderately complex assignments, tasks, and execution.
• Greet scheduled visitors and accompany to appropriate area or person.
• Coordinate and arrange meetings, prepare agendas, reserve, and prepare facilities.
• Communicate with internal and external clients, Project Managers, and other staff on project related matters.
• Act, when necessary, as the liaison between workgroups and outside stakeholders such as suppliers and clients.
• Act as liaison with corporate headquarters, disseminating information to local office staff accordingly.
• Compose and edit correspondence in Word and create and maintain spreadsheets in Excel.
• Organize and maintain file system, file correspondence and other records.
• Collect and research data using various company programs.
• Make copies of correspondence and other printed material.
• Prepare outgoing mail and correspondence.
• Compose and type routine correspondence and spreadsheets.
• Serve as backup to receptionist function as required.
• Create and track work requests.
• Assist with the timesheet and invoicing process for assigned departments.
• Review invoices for accuracy within assigned department.
• Perform administrative duties such as coding documents, copying, scanning, printing, binding, collating, data entry, research, etc.
• Anticipate future needs and respond to changing situations.
• Manage conflicting priorities, including organizing workflow and teaming up with colleagues to accomplish tasks and balance workloads.
• Research and prepare reports relating to departmental projects and activities.
• Receive and screen telephone calls, answer questions, and take accurate messages.
• Handle all incoming mail, then scan, date, distribute and file.
• Maintain office supplies inventory, anticipate needed supplies, place and expedite orders for supplies.
• Perform special projects as assigned.
• Assist other administrative team members as needed.

Qualifications

• High School diploma or equivalent GED required or commensurate relevant experience.
• Associates degree or 2 years of post-high school education preferred.
• Three or more (3+) years of experience in an administrative role, including a minimum of one (1) year administrative experience in the land development industry required.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Basic understanding of clerical procedures and systems such as record keeping and filing.
• Professional appearance, approach, and demeanor.

Are you ready to build a career that makes a lasting impact? At Bowman, our people are at the center of everything we do. Were committed to creating an environment where employees can thrive both personally and professionally, while helping to shape the infrastructure of tomorrow.

A career at Bowman means being part of a collaborative, forward-thinking organization where innovation, inclusion, and growth are encouraged at every level. We offer competitive compensation, a supportive work environment, and benefits designed to help our employees succeed.

Salary and eligible variable compensation (if any) commensurate with experience. Range is $18.00/hour - $24.00/hour and includes a comprehensive benefits package.

Our comprehensive benefits package includes:

• Medical, dental, vision, life, and disability insurance
• 401(k) retirement savings plan with company match
• Paid time off, sick leave, and paid holidays
• Tuition reimbursement and professional development support
• Discretionary bonuses and other performance-based incentives
• Employee Assistance Program (EAP), wellness initiatives, and employee discounts

Eligibility for certain benefits may vary based on position, location, and employment status.