Facilities Supervisor

Facilities Supervisor

Are you a hands-on facilities professional who takes pride in creating safe, efficient, and well-maintained environments? Join our team at Gulf Coast Veterinary Specialists (GCVS) as a Facilities Supervisor and play a vital role in supporting exceptional patient care by ensuring our hospital operates at its very best. This is an opportunity to combine technical expertise, leadership, and problem-solving skills in a fast-paced healthcare setting where your impact is seen every day.

Compensation: $ 55,000 - $65,000 annually, based on experience and credentials

Full-Time Benefits Include:

• 401(k) with matching
• Health, Dental, and Vision insurance
• Health Savings Account (HSA) / Flexible Spending Account (FSA)
• Life and Disability insurance
• Paid Time Off (PTO) and Holidays
• Employee Assistance Program and Discounts (including Pet Discount)
• Professional development and tuition assistance
• Uniform stipend
• Retirement plan

Schedule:

• Full-Time Monday - Friday 9:00am – 5:00pm
• Flexibility to work outside scope of posted hours during business needs
• On-Call Expectations

Job Description: The Facilities Supervisor is responsible for managing and maintaining overall facility operations including building systems, grounds, housekeeping services, and infrastructure. The role combines hands-on oversight with strategic planning, ensuring a clean, organized, safe, efficient, and compliant environment. The position requires working knowledge of mechanical, electrical, plumbing, HVAC, and life-safety systems, and the ability to respond quickly to facility issues and emergencies. This position plays a key role in maintaining the hospital's physical environment to support patient care, staff safety, and regulatory compliance.

Leadership

• Ensure adequate coverage and timely completion of facility-related tasks including vendor management and scheduling with minimal interruption to daily business.
• Maintain clear communication with staff and other departments to coordinate facilities services.
• Provide training, mentorship and feedback to staff as required.
• Promote a culture of teamwork, service, and accountability.
• Oversee cleanliness, sanitation, and infection control standards throughout the hospital.
• Collaborate with hospital leadership to promptly resolve service issues.

Site Services and Maintenance

• Oversee all maintenance operations for hospital facilities and grounds to ensure safe and reliable operation.
• Coordinate and perform inspections of buildings, systems, and grounds as required.
• Maintain equipment lifecycles and ensure proper functioning of critical systems (HVAC, plumbing, electrical, mechanical, med gas, etc.).
• Administer CMMS software (Service Channel) and maintain accurate records of maintenance work orders and inspections.
• Ensure Work Orders are completed in a timely manner.
• Respond promptly to emergency repair needs, system alarms, and facility issues on a 24/7 basis as required.
• Assist staff with internal equipment moves, setups, or snow/ice removal as needed.
• Perform hands-on maintenance tasks, including preventive maintenance, routine repairs, and minor installations as needed
• Diagnose and troubleshoot mechanical, electrical, plumbing, HVAC, and life safety system issues.
• Complete repairs to building infrastructure, fixtures, and equipment as needed.
• Maintain an organized inventory of tools, parts, and maintenance supplies.
• Utilize Service Channel to manage work orders, track tasks, and document maintenance activities.

Vendor and Project Coordination

• Manage relationships with external vendors, contractors, and service providers.
• Obtain bids via Service Channel and oversee vendor performance.
• Procure vendor contracts for review by National Facilities as required.
• Ensure proper documentation of permits, licenses, and inspections required for facility operations.
• Review vendor service reports to ensure completion and quality standards.
• Communicate project timelines, progress, and outcomes to relevant stakeholders.

Regulatory Compliance and Safety

• Ensure all maintenance and housekeeping work complies with OSHA standards, local and state building codes, and hospital policies.
• Lead safety inspections, emergency drills, and regulatory audits with inspectors as required.
• Maintain accurate records of inspections, work orders, and safety documentation.
• Collaborate with hospital leadership and infection control teams to support infection prevention protocols.

Preventative Maintenance and Asset Management

• Develop and manage preventative maintenance schedules for all building systems and equipment utilizing Service Channel.
• Maintain an inventory of hospital equipment, major assets, and critical spare parts. Ensure asset tagging is completed for all new equipment. Ongoing asset tagging management is required.
• Monitor and plan for equipment replacement to avoid unexpected downtime.

Infection Control and Environmental Safety

• Collaborate with hospital leadership and infection control teams to support infection prevention protocols.
• Oversee cleaning protocols for critical areas including surgical suites, isolation wards, and specialty departments.
• Ensure environmental safety measures are maintained to protect patients, staff, and visitors.

Capital Projects and Facility Improvements

• Participate with Ethos Real Estate team for facility renovations, expansions, or new construction projects.
• Work closely with Ethos National Facilities team for ongoing Repairs & Maintenance at the site to prevent deferred maintenance issues.

Budgetary Control and Financial Management

• Develop, manage, and monitor the facilities department's operating budget, including repairs and maintenance, supplies, and contracted services.
• Track expenditures to ensure alignment with financial forecasts and cost-containment goals.
• Prepare reports on budget variances, capital expenditures, and cost-saving initiatives.
• Collaborate with hospital leadership and finance teams to plan and prioritize facility capital expenditures.
• Ensure accurate documentation of purchase orders, invoices, and contract payments related to facilities operations.

Staff Development:

• Develop training programs in safety procedures, equipment operation, and emergency response with support from Ethos National Facilities and NVA Group Compliance and Safety teams.

Emergency Preparedness

• Direct and coordinate hospital staff in emergency situations demonstrating leadership and readiness in crisis situations.
• Evaluate hospital teams' proficiency in emergency procedures, identifying areas requiring additional education or resources to maintain a state of readiness.
• Work closely with other hospital departments, including operations and emergency management, to ensure cohesive and coordinated emergency response efforts.

Customer Service and Communication

• Serve as the primary point of contact for facilities-related concerns and requests from hospital departments.
• Maintain excellent communication with clinical and administrative teams to ensure support for seamless patient care.
• Manage expectations and provide timely updates on facility projects and repairs.

Qualifications:

• 5–7 years of experience in facilities operations, including HVAC systems, construction oversight, and maintenance management.
• CFM (Certified Facility Manager) certification preferred.
• Experience in a hospital or healthcare facility (veterinary or human healthcare) strongly preferred.
• Strong leadership and team management skills, with experience supervising maintenance and custodial projects.
• Excellent verbal and written communication skills.
• Working knowledge of HVAC, plumbing, electrical, elevator systems, and building automation.
• Experience using CMMS platforms to manage and track tasks.
• Strong leadership, organizational, and verbal communication skills. Bi-lingual preferred (Spanish/English).
• Ability to prioritize multiple demands and respond calmly in emergency situations.
• High proficiency with Microsoft Office, Google Workspace, CMMS software, and reading blueprints/schematics.
• Strong organizational, planning, and time management abilities.
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