Office Assistant

We are seeking a dedicated and detail-oriented Office Assistant to support our administrative team and ensure the smooth operation of daily office functions. The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency with various productivity tools. This role offers an engaging environment where efficiency, professionalism, and customer service are paramount. The Office Assistant will play a vital role in managing clerical tasks, supporting client interactions, and maintaining an organized workspace to foster productivity and positive client experiences.

Schedule: M-F, 8a-5p, occasional evening shift or a weekend shift

Location: Greenwood Rehabilitation and Care Center, Bowling Green, Kentucky

Responsibilities

• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
• Perform data entry and maintain accurate records using spreadsheets and word processing software to support administrative functions.
• Handle filing systems, document proofreading, and ensure all clerical tasks are completed efficiently and accurately.
• Assist with calendar management and scheduling appointments for staff members or clients to optimize time management.
• Support office management activities such as inventory control, supply ordering, and maintaining office equipment.
• Provide exceptional customer service by addressing inquiries promptly and professionally via phone or in person.
• Utilize technical proficiency in Microsoft Office applications, QuickBooks accounting software, and other productivity tools to streamline office operations.

Skills

• Proven experience with office management, clerical duties, or administrative support roles.
• Strong computer literacy with expertise in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry processes.
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.
• Effective communication skills for client interaction, phone support, and team collaboration.
• Bilingual abilities are highly desirable to serve diverse client needs efficiently.
• Knowledge of QuickBooks or similar accounting software is a plus for handling basic financial tasks.
• Demonstrated ability to manage time efficiently while maintaining attention to detail in proofreading and document preparation.

Join our team as an Office Assistant to contribute your organizational talent and customer service expertise in a dynamic professional setting!

The facility is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity, or expression, or any other characteristic protected by federal, state, or local laws.