Jacksonville - Office Manager

Job Description

Job Description

Office Manager

Position Overview
We are seeking a highly organized, professional, and bilingual Office Manager to oversee daily office operations and support a fast-paced business environment. The ideal candidate must be fluent in both English and Spanish and possess strong administrative, communication, and multitasking skills. This individual will serve as a key point of contact for employees, clients, and vendors while ensuring the office runs efficiently and professionally.

Key Responsibilities
• Manage day-to-day office operations and maintain an organized, professional work environment.
• Supervise administrative functions including scheduling, office supplies, filing systems, and vendor coordination.
• Serve as the primary point of contact for internal staff, clients, and external vendors in both English and Spanish.
• Answer and direct phone calls, emails, and correspondence professionally and efficiently.
• Coordinate meetings, calendars, travel arrangements, and company events as needed.
• Assist with onboarding, employee records, and general HR administrative support.
• Support accounting and finance functions including invoice processing, expense tracking, and basic reporting.
• Maintain confidential records and ensure compliance with company policies and procedures.
• Identify opportunities to improve office processes and operational efficiency.
• Provide administrative support to leadership and assist with special projects as assigned.

Qualifications
• Fluent in both English and Spanish (written and verbal) required.
• Previous experience as an Office Manager, Administrative Manager, Executive Assistant, or similar role preferred.
• Strong organizational skills with the ability to prioritize multiple tasks in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite including Excel, Outlook, Word, and Teams.
• Ability to maintain professionalism, confidentiality, and attention to detail.
• Strong problem-solving skills and ability to work independently.

Preferred Skills
• Experience supporting accounting, HR, or operations teams.
• Familiarity with QuickBooks, payroll systems, or CRM software is a plus.
• Customer service or client-facing experience preferred.

Schedule & Work Environment
• Full-time position
• In-office role
• Professional and collaborative work environment

Company Description

Our expert team along with our strategic partnerships offer a collective experience in specialized staffing solutions and Process Improvement knowledge. We combine that insight with our dedication, knowledge, and resources to provide superior world-class service.

Visit our website for all of the current positions we are recruiting for. We have a dedicated local South Florida team for Accounting, Finance, Customer Service, HR, Sales, Marketing, Project Management, C-Suite as well as National presence in Manufacturing. What makes us so unique is our boutique connection to all the clients and candidates we serve.

Our Cii division offers consulting, lean training and six sigma certification and you can visit for more details or just call us!!

Key Skills:

-Master of the accounting and finance recruitment universe.
-Sales ninja turned talent whisperer.
-Networking ninja with a knack for making friends everywhere I go.
-The ultimate matchmaker, connecting top talent with top-notch opportunities.
-Passionate about building relationships that stand the test of time.
-Committed to keeping the fun alive in the world of recruitment.

Let's chat and see how we can turn your career dreams into sunny realities! ️✨View phone number on ziprecruiter.com

Specialties:
- Temporary/Consulting
-Temp-to-Hire
-Direct Hire
-Project Solutions
-Training
-Finance and Accounting
-Financial Services
-Information Technology
-General Office
-Continuous Improvement
-Manufacturing Industry Recruiting

Company Description

Our expert team along with our strategic partnerships offer a collective experience in specialized staffing solutions and Process Improvement knowledge. We combine that insight with our dedication, knowledge, and resources to provide superior world-class service. \r\n\r\nVisit our website for all of the current positions we are recruiting for. We have a dedicated local South Florida team for Accounting, Finance, Customer Service, HR, Sales, Marketing, Project Management, C-Suite as well as National presence in Manufacturing. What makes us so unique is our boutique connection to all the clients and candidates we serve. \r\n\r\nOur Cii division offers consulting, lean training and six sigma certification and you can visit for more details or just call us!! \r\n\r\nKey Skills:\r\n\r\n-Master of the accounting and finance recruitment universe.\r\n-Sales ninja turned talent whisperer.\r\n-Networking ninja with a knack for making friends everywhere I go.\r\n-The ultimate matchmaker, connecting top talent with top-notch opportunities.\r\n-Passionate about building relationships that stand the test of time.\r\n-Committed to keeping the fun alive in the world of recruitment.\r\n\r\nLet's chat and see how we can turn your career dreams into sunny realities! ️✨View phone number on ziprecruiter.com\r\n\r\nSpecialties:\r\n-Temporary/Consulting\r\n-Temp-to-Hire\r\n-Direct Hire\r\n-Project Solutions\r\n-Training\r\n-Finance and Accounting\r\n-Financial Services\r\n-Information Technology\r\n-General Office\r\n-Continuous Improvement\r\n-Manufacturing Industry Recruiting