Front desk and Administrative support - onsite - Boston-onsite- financial services background

Job Description Job Description Please contact Renu Goel View phone number on click.appcast.io View email address on click.appcast.io Onsite 5 days a week, Contract to hire Position Description The Business Operations Associate will serve as a cornerstone of the Boston office, supporting the full spectrum of day-to-day operations while providing dedicated administrative support to Managing Directors and Partners. This role is the face of the Boston office — owning the front desk and guest experience, managing office logistics across both floors, and ensuring the workspace consistently reflects the high standards of a world-class investment firm. Beyond core office operations, this individual will coordinate complex calendars, manage domestic and international travel, support end-of-year events and firm initiatives, and serve as a trusted partner to senior leadership. We are looking for someone who is highly organized, exercises excellent judgment, takes genuine pride in the details, and thrives in a fast-paced, entrepreneurial environment. General Office Operations Support Serve as the first point of contact for the Boston office; manage the front desk, main phone line, and guest experience, ensuring a professional and welcoming environment at all times Coordinate with building security to ensure all visitors are registered and access protocols are followed Maintain the cleanliness, organization, and professional appearance of all common areas, kitchens, and shared workspaces throughout the day, including kitchen upkeep, refrigerator restocking, and supply area organization Manage conference room calendars across both floors, proactively resolving scheduling conflicts and ensuring optimal room utilization Own meeting logistics for all internal and external meetings and client visits — catering coordination, room setup, and ensuring all spaces are client-ready Proactively manage office provisions and snack inventory, anticipating team preferences and aligning ordering with office budgets Support the Business Operations team with office initiatives, team events, end-of-year event planning, and ad hoc projects as assigned Manage all incoming and outgoing mail, packages, and deliveries; oversee building service requests and partner with building management to resolve office maintenance issues promptly Partner with the Finance Team to process, track, and reconcile vendor invoices Support the new joiner experience including desk setup and readiness, conduct office tours, coordinate security badge Provide administrative support to team members, including conference room bookings, document binding, printing, and daily ad hoc requests Leadership Support Manage complex calendars for assigned Managing Directors and Partners; proactively communicate meeting changes, anticipate scheduling needs, and ensure leaders stay on schedule throughout the day Coordinate all aspects of domestic and international travel including air, ground, lodging, and meeting logistics; ensure Partners are prepared with necessary materials for all engagements Track and reconcile business expenses and prepare expense reports in a timely and accurate manner Handle correspondence, mail, and confidential materials with sound judgment; escalate urgent and high-priority items for appropriate action Additional responsibilities include: Responsible for ensuring all information security processes, policies and procedures are adhered to and any issues or concerns are raised with the Cyber Security team Ensure full compliance with all local data protection regulations and privacy controls, and any related issues are raised via the appropriate channel Key responsibilities may be assessed and are subject to change from time to time based on the needs of the business. The individual may be required to work overtime as needed. Qualifications / Attributes Bachelor’s Degree or equivalent experience required 2–4 years of experience in office operations, administrative support, or an executive assistant role, preferably within financial or professional services Strong organizational and administrative skills with the ability to manage multiple priorities simultaneously in a fast-paced environment High proficiency in Microsoft Office Suite, particularly Outlook calendar management, Word, Excel, and PowerPoint Excellent attention to detail and a high degree of accuracy in data entry, expense tracking, and correspondence High degree of professionalism, discretion, and sound judgment — comfortable handling confidential information and interfacing with senior leadership Strong interpersonal and communication skills with professional telephone etiquette and a client-first mindset Proactive, team-oriented, and willing to go beyond the defined scope to support the success of the team and firm Estimated Min Rate : $19.60 Estimated Max Rate : $28.00 What’s In It for You? We welcome you to be a part of the largest and legendary global staffing companies to meet your career aspirations. Yoh’s network of client companies has been employing professionals like you for over 65 years in the U.S., UK and Canada. Join Yoh’s extensive talent community that will provide you with access to Yoh’s vast network of opportunities and gain access to this exclusive opportunity available to you. Benefit eligibility is in accordance with applicable laws and client requirements. Benefits include: Medical, Prescription, Dental & Vision Benefits (for employees working 20+ hours per week) Health Savings Account (HSA) (for employees working 20+ hours per week) Life & Disability Insurance (for employees working 20+ hours per week) MetLife Voluntary Benefits Employee Assistance Program (EAP) 401K Retirement Savings Plan Direct Deposit & weekly epayroll Referral Bonus Programs Certification and training opportunities Note: Any pay ranges displayed are estimations. Actual pay is determined by an applicant's experience, technical expertise, and other qualifications as listed in the job description. All qualified applicants are welcome to apply. Yoh, a Day & Zimmermann company, is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Visit -with-disabilities to contact us if you are an individual with a disability and require accommodation in the application process. For California applicants, qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All of the material job duties described in this posting are job duties for which a criminal history may have a direct, adverse, and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. By applying and submitting your resume, you authorize Yoh to review and reformat your resume to meet Yoh’s hiring clients’ preferences. To learn more about Yoh’s privacy practices, please see our Candidate Privacy Notice: -notice Company Description Yoh delivers expertise, methodology, and momentum to keep work moving forward. From strategy to execution, we deliver bold ideas and big results through consulting, staffing, and enterprise solutions. Nearly a century after our founding, Yoh remains STEM-centered, collaborative, and committed to client success. Yoh is a proud member of the Day & Zimmermann family of companies. Visit us at Company Description Yoh delivers expertise, methodology, and momentum to keep work moving forward. From strategy to execution, we deliver bold ideas and big results through consulting, staffing, and enterprise solutions. Nearly a century after our founding, Yoh remains STEM-centered, collaborative, and committed to client success. Yoh is a proud member of the Day & Zimmermann family of companies. Visit us at