Campus Secretary

The Campus Secretary provides comprehensive administrative and secretarial support to the Campus Director and Departmental staff. Core duties include managing schedules and student enrollment, maintaining organized filing systems, drafting and formatting correspondence and coordinating meetings, conferences and special projects. The coordinator oversees financial record keeping, procurement of campus supplies and direct mailing communications. Additional duties include but are not limited to entering transcript and student data, managing high volumes of confidential and sensitive information and serving as the first point of contact by greeting visitors and maintaining a professional and welcoming front office presence. This role requires a high level of professionalism, discretion and independent judgement to effectively plan, prioritize and manage a dynamic workload.


Qualifications:

Education/Certification:

• 1 year certificate from college OR technical school

Experience:

• 2+ years of experience in working within an office environment.
• 2+ years of experience working with the Google and Microsoft Office suite of applications
• 2 years of related experience and/or training; or equivalent combination of education and experience.
• Bilingual (English/Spanish) preferred

Required Knowledge, Skills, and Abilities (KSAs):

• Able to alphanumerically and chronologically file documents, develop office procedures, and follow directions.
• Able to handle confidential information in a professional and secure manner.
• Able to answer phones, take messages, and direct others to the appropriate staff and/or department.
• Able to type 60+ WPM.
• Able to work office equipment.
• Able to disseminate information according to ResponsiveEd, State, and Federal Guidelines.
• Excellent verbal and written communication skills.
• Ability to learn customized computer programs.
• Ability to communicate effectively verbally and in writing with staff, students, and parents.
• Ability to manage multiple priorities effectively.
• Ability to develop and maintain effective working relationships.
• Ability to travel as necessary.

Responsibilities and Duties:

• Assist parents in completing Enrollment forms and ensure Cumulative Record folders are completed according to state and school requirements.
• Communicate effectively with Parents and corporate staff via email, telephone, fax, and in person in a professional manner.
• Assist with reports for the school, faxes or email reports to the appropriate corporate staff.
• Ensure timesheets are completed daily and sent to corporate staff prior to each payday.
• Ensure curriculum order is compiled and sent to corporate staff.
• Complete Purchase Order (PO) for corporate staff approval so that school supplies may be ordered
• Maintain Student Attendance Records and fax these to the Public Education Information Management System (PEIMS) Coordinator.
• Ensure appropriate enrollment forms are completed and sent to the PEIMS Coordinator in a timely manner.
• Track students who leave or withdraw from the school and ensure appropriate documentation of leave codes.
• Greet visitors, determines nature of business, and direct visitors to the appropriate destination.
• Talk with student encountering problems, resolve problems, or direct student to teacher or Campus Director.
• Answer telephones to provide information, take messages, or transfer calls to the appropriate staff and/or department.
• Accept, track, and deposit funds for lunches, school supplies, and student activities.
• Organize and manage the meal program to follow federal and state guidelines.
• Prepare the daily and monthly reports and email reports to the appropriate corporate staff.
• Disburse funds, record financial transactions, and audit and balance student organization and other school fund accounts.
• Maintain calendar of school events.
• Compile transcripts for students.
• Assist with assemblies.
• Perform special projects, during and after normal business hours, and other duties as assigned. NOTE: After normal business hours may include, but is not limited to, Saturdays.
• Travel as necessary.

Equipment Used:

• All equipment required to perform jobs duties and task previously described.

Physical / Environmental Factors:

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Responsive Education Solutions considers applicants for all positions without regards to race, color, national origin, age, religion, sex, marital status, veteran or military status, disability, or any other legally protected status. Being authorized to work in the U.S. is a precondition of employment. ResponsiveEd is an Equal Opportunity Employer.