Executive Administrator

Executive Administrator

The Executive Administrator supports the CEO and leadership team by coordinating organization of systems, analyzing departmental use of systems, coordinating and analyzing project management and ensuring compliance with state and ODP requirements. This role strengthens efficiency, quality, and communication across programs while supporting strategic initiatives and workforce development.

Key Responsibilities

• Provide executive-level administrative and operational support to the CEO.
• Coordinate cross-departmental workflows, communication, and project timelines.
• Support compliance with ODP regulations, licensing standards, and internal policies.
• Manage and optimize systems including ADP, Therap, SharePoint, and Relias Learning.
• Assist with audits, incident management, and quality improvement activities.
• Develop and maintain policies, procedures, and operational processes.
• Support strategic planning, organizational development, and performance improvement initiatives.

Qualifications

• Bachelor's degree in Healthcare Administration.
• Licensed Practical Nurse (LPN) in Pennsylvania preferred.
• Experience in health and human services, developmental programs, or long-term care.
• Strong project management, communication, and organizational skills.
• Proficiency with ADP, Therap, SharePoint, and Relias Learning.
• Knowledge of ODP regulations and human services compliance standards.

Technical Skills

To perform this job successfully, the employee should have strong computer skills (MS Office, Excel, Therap, ADP, Relias and Outlook). Must have the ability to learn other computer software programs as required by assigned tasks.

• DHS/ODP Certified Investigator Certification
• ODP Quality Management Certification

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include sitting; standing; operating computers and other office equipment; moving about the office; possibility of attending onsite and offsite meetings. The employee must be able to communicate via email and verbally via telephone.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• This position is currently work from home position/office environment.