Program Specialist (SHORT-TERM, TEMPORARY)

Program Specialist (SHORT-TERM, TEMPORARY)

This is a temporary, hourly position, with possible assignments located at either WVMCCD campus: Mission College, Santa Clara, CA or West Valley College, Saratoga, CA. Generally, most assignments are Monday-Friday, 8:30am-5:00pm. Hours may vary depending on departmental needs.

Salary and benefits: $50.63 hourly. Due to the temporary nature of this position, benefits are not included.

Minimum qualifications: Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Two years of responsible experience related to specific program area. Education: Equivalent to an Associate's degree from an accredited college with major coursework in a field related to area of assignment. License and Certificate May need to possess an appropriate, valid California driver's license as required by the position. May need to have the ability to obtain certification as a Designated School Official (DSO) by the United States Department of Homeland Security.

Examples of duties and responsibilities: Plan, coordinate and schedule program-related services, activities, events, and meetings. Plan, prepare, edit and proofread a variety of materials such as contracts, course outlines, correspondence, requisitions, student records, timesheets, statistical and annual reports, and program guidelines, policies, and procedures. Provide information and assistance to students, district faculty and staff, and community members and/or outside groups regarding program operations, activities, and eligibility. Serve as initial point of contact for program participants; provide support and advice to students regarding program processes and regulations, and make referrals to appropriate campus and community resources as necessary; assist with problem solving and selecting appropriate solutions. Communicate with instructors, vendors, and suppliers regarding program facilities, supplies and equipment; maintain supply inventory; monitor and report needed equipment repairs. Create program marketing materials; participate in recruitment and outreach events. Recruit, select, train, evaluate, and direct the work of student workers and/or contract employees; may review proposals and negotiate terms with contract employees. Monitor and analyze data and prepare various financial and narrative reports; may monitor program budget. Evaluate the completeness of student applications for assigned programs; coordinate program intake processes; assure compliance with program-related regulations; communicate with students regarding missing documents. Maintain program facilities in a clean and orderly condition; may coordinate custodial and maintenance functions with district staff; may adjust and perform maintenance or minor repairs to equipment as needed. Make recommendations, place orders, and maintain records for the purchase of office equipment and supplies; prepare and process a variety of contracts, purchasing requests, and invoices; receive and store supplies. Communicate and coordinate with district and department managers, faculty, and staff to provide information on program services; may assist with development of program policies and procedures. Organize and maintain extensive and confidential databases, records, and student files for assigned program. Interpret, articulate, and disseminate information on applicable laws and regulations to students and administrators. May function as office manager. May participate in and/or serve on various program-related district and outside committees, as assigned. Build and maintain positive working relationships with co-workers, other district employees, and the public using principles of good customer service. Foster an environment that embraces diversity, integrity, trust, and respect. Be an integral team player, which involves flexibility, cooperation, and communication. Perform related duties as assigned.