Office Administrator

Job Description

Job Description

SUMMARY

A growing construction-related organization is seeking a highly organized and detail-oriented Office Administrator to support day-to-day office operations. This position is ideal for an experienced administrative professional who is comfortable balancing front-office support, bookkeeping, bid-related documentation, and general office coordination. The role offers the opportunity to work independently, take ownership of a broad range of responsibilities, and contribute directly to an efficient, well-run operation.

RESPONSIBILITIES

• Coordinate daily front-office activities, including answering phones, greeting visitors, and providing professional customer support.

• Prepare and maintain administrative records through accurate data entry, filing, email correspondence, and document organization.

• Support construction bid activity by assisting with specification and proposal documentation required for bid submissions.

• Perform bookkeeping functions using QuickBooks, including financial recordkeeping and basic account-related tasks.

• Assist with payroll processing, bank reconciliations, billing, and invoicing.

• Maintain confidential files and sensitive business information in an organized and secure manner.

• Coordinate routine office needs, including supply ordering and other administrative support activities.

• Manage multiple priorities independently while maintaining accuracy and meeting deadlines.

• Periodically attend bid-related activities within the region as required.

QUALIFICATIONS

• 3–5 years of office administration, clerical, or related administrative support experience preferred.

• At least 2 years of bookkeeping experience required.

• At least 2 years of administrative experience within underground utility, road work, or a closely related construction environment required.

• Experience supporting construction bid specifications, proposals, or bid-submittal documentation.

• Working knowledge of QuickBooks and general bookkeeping practices.

• Proficiency with Microsoft Office 365, including Word, Excel, and Outlook.

• Strong computer, data-entry, typing, and multi-line phone system skills.

• Excellent organization, attention to detail, communication, and time-management abilities.

• Ability to work independently and manage multiple tasks in a fast-paced office environment.

• High school diploma or equivalent required; additional administrative training or certifications are a plus.

• Ability to travel periodically for bid-related attendance.

BENEFITS

• Competitive annual compensation.

• 401(k) retirement plan with employer matching opportunity.

• Paid time off.

• Full-time, in-person position with the opportunity to take ownership of varied administrative, financial, and project-support responsibilities.

• Broad exposure to office operations and construction-related bidding activities, offering a hands-on role with meaningful day-to-day impact.

With over thirty-five years of Recruiting, Staffing and HR Consulting experience providing nationwide service to many of the largest organizations in the country, Spectrum has achieved a level of experience and expertise that benefits our clients, candidates and contractors. Through an in depth analysis of our client’s organization, we develop an understanding of the skills and experience required for the successful candidate or contractor.

EXPERTISE:
Our Staffing Consultants are specialists in Human Resources, Scientific/Medical Device, Engineering, Insurance and Business Operations placement.

STAFFING OPTIONS:
Spectrum offers a number of staffing options including, Direct Hire, Contract, Temp, Retained Search, Recruiting Process Outsourcing (RPO) and Pay-Rolling (Payroll Transfer).


CANDIDATE COMMITMENT:
Spectrum is committed to working with the top candidates and contractors in the country and developing a working relationship with them to secure the career opportunities that will match their skills, experience and personal aspirations.

OPEN POSITIONS:
To apply online for our career opportunities go to our job board.

SPECIALTIES:
Areas of specialization include: Human Resources, Scientific/Medical Device, Engineering, Insurance and Business Operations placement.

Company Description

With over thirty-five years of Recruiting, Staffing and HR Consulting experience providing nationwide service to many of the largest organizations in the country, Spectrum has achieved a level of experience and expertise that benefits our clients, candidates and contractors. Through an in depth analysis of our client’s organization, we develop an understanding of the skills and experience required for the successful candidate or contractor. \r\n\r\nEXPERTISE: \r\nOur Staffing Consultants are specialists in Human Resources, Scientific/Medical Device, Engineering, Insurance and Business Operations placement. \r\n\r\nSTAFFING OPTIONS: \r\nSpectrum offers a number of staffing options including, Direct Hire, Contract, Temp, Retained Search, Recruiting Process Outsourcing (RPO) and Pay-Rolling (Payroll Transfer).\r\n \r\nCANDIDATE COMMITMENT: \r\nSpectrum is committed to working with the top candidates and contractors in the country and developing a working relationship with them to secure the career opportunities that will match their skills, experience and personal aspirations.\r\n\r\nOPEN POSITIONS:\r\nTo apply online for our career opportunities go to our job board. \r\nAreas of specialization include: Human Resources, Scientific/Medical Device, Engineering, Insurance and Business Operations placement.