Project Coordinator

Job Description

Job Description

Project Coordinator – Telecommunications Design & Subsurface Utility Engineering (SUE)

Nine Engineering LLC

About the Position

Nine Engineering is seeking an organized, detail-oriented Project Coordinator to support telecommunications design and subsurface utility engineering projects. This position will work closely with Project Managers, designers, field personnel, engineers, clients, and permitting agencies to keep projects moving from initial assignment through design, permitting, approval, and closeout.

The ideal candidate understands telecommunications infrastructure and utility design workflows, communicates effectively, and can manage multiple assignments while maintaining accurate project records and following through on deadlines.

Key Responsibilities

• Project coordination and scheduling: Assist Project Managers with establishing priorities, tracking assignments, monitoring deadlines, and coordinating daily activities across design, field, and permitting teams. Identify delays, missing information, and other issues that require attention.
• Design and field-information coordination: Collect and organize utility records, surveys, field notes, photographs, locating information, and other project inputs. Coordinate with designers and field personnel to resolve missing or conflicting information.
• Telecommunications design support: Support the preparation and revision of underground telecommunications plan packages, including fiber routes, conduit layouts, handhole locations, utility crossings, and associated details. Track outstanding design questions and coordinate responses with the appropriate technical staff.
• Permitting and agency follow-up: Assist with preparing and submitting permit applications, monitoring application status, communicating with municipalities and other reviewing agencies, and coordinating responses to comments, revisions, and resubmittals.
• Client and team communication: Provide project updates, participate in coordination meetings, document action items, and follow up with responsible parties. Keep Project Managers informed of outstanding requirements, scope changes, and schedule risks.
• Document control and review coordination: Maintain accurate project trackers, correspondence, drawing revisions, permit records, and deliverables. Check packages for completeness and consistency with project requirements, and coordinate technical review and engineer approval when required.
• Reporting, invoicing support, and closeout: Prepare progress summaries and outstanding-item reports. Help document completed work, compile information needed for invoicing, and organize final approved plans, permits, and closeout records.

Qualifications

• Previous experience in project coordination, telecommunications, utility design support, engineering services, construction coordination, or permitting.
• Ability to read and understand utility plans, telecommunications drawings, site layouts, and field documentation.
• Strong organizational skills and the ability to manage multiple projects, priorities, and deadlines with consistent follow-through.
• Clear written and verbal communication skills, including professional correspondence with clients, agencies, and internal teams.
• Proficiency in Microsoft Excel, Outlook, and Teams, with the ability to maintain accurate trackers, reports, and electronic project files.
• A proactive approach to resolving issues, requesting missing information, and escalating concerns before they affect project delivery.

Preferred Experience

Experience with underground fiber-optic infrastructure, outside plant (OSP) projects, subsurface utility engineering, utility locating, or right-of-way permitting is preferred. Familiarity with Florida municipal permitting processes and tools such as AutoCAD, Bluebeam, GIS, or Smartsheet would be beneficial.

An associate or bachelor’s degree in engineering technology, construction management, telecommunications, or a related field is preferred; equivalent relevant experience will also be considered.

What Success Looks Like

Projects have clear next steps, accurate status updates, organized documentation, and timely follow-up. Designers receive the information they need, permit comments are addressed promptly, and Project Managers and clients remain informed of progress and outstanding requirements.

How to Apply

Please submit your resume and a brief summary of your experience supporting telecommunications, utility engineering, design coordination, or permitting projects. Include the software platforms you have used and examples of the project responsibilities you have handled.

Please reference “Project Coordinator – Telecommunications” in your application.