Project Coordinator

Job Description

Job Description

About the Role We are seeking a

Project Coordinator

to support the day-to-day operations of our commercial maintenance and construction projects throughout Florida. This position plays a key role in keeping projects organized, ensuring clear communication between the office and field teams, and helping work orders move smoothly from initial request through completion. This role is ideal for someone who enjoys

problem solving, organization, and coordination

, and who can manage multiple moving parts while maintaining attention to detail. You will work closely with project managers, technicians, vendors, and clients to keep jobs on track and ensure high-quality service delivery. What You’ll Be Doing As a Project Coordinator, you will help manage the administrative and logistical side of projects, including: Coordinating

work orders from start to completion

Scheduling technicians and confirming job details

Communicating with

clients, vendors, and field technicians

to verify scope, timelines, and materials

Reviewing

photos, job notes, and reports

from the field to ensure documentation is complete and accurate

Assisting with

estimates and invoicing

(training provided)

Tracking

material purchases, labor hours, and project costs

Following up on

open work orders and pending items

Updating

client portals and internal systems

with project updates

Helping maintain organized records for projects and service calls

Supporting the operations team to ensure jobs stay

on schedule and within scope

What We’re Looking For The ideal candidate is detail oriented, organized, communicative, and comfortable managing multiple tasks in a fast-paced environment. Preferred Qualifications: Strong

communication and organizational skills

Ability to

prioritize tasks and manage multiple projects simultaneously

Comfortable working with

field technicians, vendors, and clients

Familiarity with

construction, maintenance, or facility services terminology

is a plus

Basic computer proficiency including: Google Workspace (Docs, Sheets, Gmail)

Excel or spreadsheet tools

PDF editing and file organization

Strong attention to detail and follow-through

Ability to work independently and take ownership of tasks

Additional Skills (Helpful but Not Required): Experience with

facility management, construction coordination, or service-based businesses

Experience using

work order or project management systems

Bilingual (English / Spanish)

is a plus

Schedule & Compensation Full-Time Position

Monday – Friday

Occasional flexibility may be required for urgent projects or scheduling needs

Compensation based on experience

This position offers the opportunity to grow with a company that supports commercial clients throughout Florida and works on a wide range of maintenance and construction projects. How to Apply Please reply to this posting with: Your

name and contact information

A brief summary of your

relevant experience

Any background in

construction, facilities management, scheduling, or project coordination

If available, include a

resume

highlighting your experience. We are looking for reliable individuals who take pride in staying organized and helping projects run smoothly from start to finish.