Document Control Administrator

Job Title: Document Control Administrator Location: Wood River Refinery Schedule: Part-Time – 24 hours/week 4-hour shifts Monday–Thursday with a start time no later than 9:00 AM Friday may be considered if another day is not feasible (pre-approved only) Position Overview Wood River Refinery is seeking a Part-Time Document Control Administrator to provide administrative and document management support for refinery operations. This role is responsible for maintaining technical documentation, supporting Management of Change (MOC) and alarm management processes, auditing operational records, updating SAP data, creating purchase requisitions, and ensuring engineering documentation remains accurate, compliant, and current. The ideal candidate is highly organized, detail-oriented, and comfortable collaborating with engineering teams in a structured, process-driven industrial environment. Key Highlights Part-time opportunity Strong focus on document control and administrative support Work closely with refinery engineering teams Support Management of Change (MOC) processes SAP experience is preferred Excellent organizational skills and attention to detail required Ideal for candidates with document control, records management, refinery, or industrial administrative experience Key Responsibilities Document Control & Records Management Maintain, update, and control refinery documents and records Manage document quality and review cycles for: Work packs Procedures Technical documents Operational records Ensure documentation remains accurate and compliant Alarm Management Support Synchronize the refinery's alarm database with the online operating system Verify alignment with plant operating limits Audit alarm databases and operating limits to identify and correct discrepancies Management of Change (MOC) Support Management of Change activities involving: Alarm updates Drawing revisions Coordinate MOC activities through completion Work with engineering disciplines to resolve documentation discrepancies Administrative Support Update SAP records Create purchase requisitions Order and maintain office supplies Provide general administrative support as needed Required Qualifications High School Diploma or GED 3+ years of experience in a business environment involving: Records management Document storage Filing and retrieval Proficiency with: Microsoft Word Microsoft Excel Outlook PowerPoint Visio Experience using electronic document management systems and document imaging software Preferred Qualifications Bachelor's degree or higher Experience with electronic document control systems Experience working with large database applications Experience with PI Vision Ideal Candidate Background Candidates with experience in any of the following areas are encouraged: Document Control Records Management Administrative Support Industrial or Refinery Operations Manufacturing Support Process or Plant Documentation Management of Change (MOC) coordination SAP data maintenance Technical Skills Microsoft Office Suite SAP (Preferred) Electronic Document Management Systems (EDMS) Document Imaging Systems Large Database Applications PI Vision (Preferred) Drawing/Drafting Software Soft Skills Exceptional attention to detail Strong organizational skills Ability to manage multiple priorities Effective communication with engineering teams Process-oriented mindset Accuracy in documentation and data management #J-18808-Ljbffr