Virtual Assistant - HR Coordinator

We are seeking a proactive, detail-oriented, and highly organized **Virtual Assistant - HR Coordinator** to support our growing team. This role involves assisting with daily HR and administrative functions, managing candidate pipelines, coordinating interviews, maintaining records, and supporting various departments with communication, data entry and documentation.

Candidates should have good experience with Google Apps (Gmail, Gdrive, Google Calendar, Sheets, and Docs) as this will be our main method of entering data and communicating. Your main job responsibility will be to ensure smooth recruitment processes, accurate record-keeping, and timely follow-up. This is a long-term opportunity with room for growth. Compensation may increase based on performance.

Pay is bi-weekly via e-payment and starts at $3 USD per hour. If you are interested in applying for this position, please read below.

**Job Responsibilities:**

* Manage applicant tracking and update candidate records in spreadsheets and HR systems.
* Assist with scheduling interviews, sending calendar invites, and coordinating with candidates.
* Prepare resumes and documentation for interview stages following internal standards.
* Maintain and organize employee and applicant files in Google Drive.
* Support onboarding tasks such as sending documents, collecting IDs, and tracking completion.
* Assist with drafting HR emails, memos, notices, and other communication as needed.
* Generate daily/weekly HR and recruiting reports for management.
* Track deadlines, follow up on pending tasks, and ensure timely completion.
* Collaborate with multiple departments (recruiting, operations, sales, etc.) to gather required information.
* Assist with maintaining company policies, checklists, and process documents.
* Perform general administrative and data entry tasks as assigned by management.

**Skills:**

* Very good computer skills
* Good with Google Apps
* Excellent multitasking, time management and organizational skills
* Go getter (ability to work with minimum supervision)
* Strong organizational and multitasking skills.
* Excellent written and verbal communication.
* High attention to detail and accuracy.
* Proactive, adaptable, and able to work independently.
* Strong follow-up and time-management skills.
* Ability to work in a fast-paced environment with urgency.
* Positive attitude, high energy, and a team-oriented mindset.

Us:

* Small advertising sales & publishing company with printshop

IMPORTANT PLEASE READ: The initial work shift schedule we are looking at is ...

* 7:00 am PT to 03:30 pm PT approx (Las Vegas Pacific Time Zone).
* Note: Please ensure you can work this shift.



Thank you for your time and good luck!