Office Management Specialist (Pathway to Business Management)

Job Description

Job Description

** PLEASE READ THIS JOB POSTING IN ITS ENTIRETY **

Office Management Specialist (Business Manager Development Program)

Location: Must be located in the Hampton Roads area.

Office: Virginia Beach, VA
Employment Type: Full-Time (On-Site Year 1 | Hybrid Eligible Year 2)

About the Role

JLGOV is seeking an organized, detail-oriented professional to join our executive team as an Office Management Specialist . This position offers a structured mentorship program with direct training from the CEO and current Business Manager, providing a clear pathway into the Business Manager role.

This is an excellent opportunity for someone seeking long-term career growth in operations, executive administration, and business management within a growing federal government contractor.

• Year 1: Fully on-site for hands-on mentorship, executive support, and operational training.
• Year 2+: Eligible for a hybrid schedule (2–3 days per week on-site) upon successful completion of performance milestones.
• First 90 Days: Structured onboarding, shadowing, training, and performance evaluation.

Key Responsibilities

• Provide executive administrative support, including calendar management, correspondence, meeting coordination, and travel planning.
• Train alongside the Business Manager to learn company operations, contract administration, finance coordination, compliance, and business management.
• Serve as the primary liaison with JLGOV's third-party Human Resources provider.
• Coordinate office operations, vendor relationships, procurement, and administrative activities.
• Support recruiting, employee onboarding, proposal development, and other corporate initiatives.
• Utilize Microsoft Excel and AI productivity tools to improve reporting, workflow automation, and operational efficiency.
• Handle sensitive business information with professionalism, discretion, and confidentiality.

Minimum Qualifications Required

• Minimum 18 months of experience in a professional office or corporate environment.
• Associate's degree in Business, Management, Communications, or a related field.
• Advanced proficiency with Microsoft Excel.
• Excellent organizational, written, and verbal communication skills.
• Strong attention to detail, professionalism, and sound judgment.
• Experience using—or willingness to learn—AI productivity tools.

Employment Requirements

Because JLGOV supports U.S. Government customers, employees in this position may access controlled contract information, procurement-sensitive information, customer systems, or other non-public government-related information while performing internal business operations.

• Applicants must be U.S. citizens.
• JLGOV does not sponsor employment-based visas now or in the future for this position.
• Must successfully pass a background investigation, pre-employment drug screening, and credit check.

Career Growth & Compensation

Year 1 – Office Management Specialist

• $18.00 per hour
• Health benefits begin after 90 days.
• Focus on executive support, assist with HR coordination, recruiting, business operations, and mastering company workflows.

Year 2 – Business Manager

• $23.00 per hour (15% increase)
• Eligible for a hybrid work schedule.
• Assumes responsibility for day-to-day business operations, contract compliance, executive coordination, and office management.

Advancement Milestones

To advance into the Business Manager role, candidates must demonstrate the ability to:

• Independently manage executive scheduling, communications, and priorities.
• Lead vendor management, procurement tracking, and office operations.
• Coordinate HR activities with JLGOV's third-party HR provider.
• Improve operational efficiency through Microsoft Excel and AI-enabled workflow automation.
• Consistently exercise sound judgment, confidentiality, and executive-level professionalism.

Why Join JLGOV?

This is more than an administrative role—it's a structured leadership development opportunity. You will work directly with executive leadership, gain broad operational experience, and build a long-term career with a growing federal government contractor committed to developing future leaders.

Equal Employment Opportunity

JLGOV is an Equal Opportunity Employer. Employment decisions are based on qualifications, merit, business needs, and applicable law. JLGOV does not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, gender identity), national origin, age, disability, protected veteran status, genetic information, or any other status protected by federal, state, or local law.