Intermediate Clerk

: Intermediate Clerk Rancho Santiago Community College District Salary Range: Grade 5: $46,223.75 - $59,027.83 Job Type: Full Time Job Number: CL24-00819 Location: Santa Ana, CA Division: SAC Science Math & Health Sciences Closing: 2/15/2024 5:00 PM Pacific CLASS SUMMARY Under general supervision - does a variety of clerical work involving several specific routines and/or broadly defined policies and procedures; does skilled document preparation from marginal notes, rough copy and verbal instructions; exercises independent judgment in interpretation and application of standard practices and procedures or in the modification of existing methods in order to complete assignments; handles all but the most complex word processing assignments; performs related duties as required. REPRESENTATIVE DUTIES Maintains files where discretion is involved in assigning items to their proper places; revises files and procedures in accordance with new methods; codes and classifies information in accordance with District procedures; maintains a variety of forms and records and reviews them for accuracy and completeness; verifies unusual entries; explains regulations and procedures and gives out information at a public counter; posts a variety of information from standardized media to various types of control records; makes computations that may involve several arithmetic processes; compiles periodic reports on student enrollment and attendance; coordinates work with that of other departments in developing procedures and establishing controls; gathers, compiles and summarizes data and information; collects money, issues receipts, and keeps related records; requisitions, inventories, and issues supplies; serves as receptionist to a division; answers telephone inquiries and gives out information regarding departmental operations; operates office machines and equipment. ORGANIZATIONAL RELATIONSHIPS This class reports to designated supervisor. Workload may be directed by a Senior or an Administrative Clerk. Incumbent may assist General Office Clerks or part-time clerks in clarifying procedures or factual matters for them. KNOWLEDGE AND ABILITIES Knowledge of: modern office practices and procedures; knowledge of forms; procedures and reports specific to assigned tasks and responsibilities. Ability to: prepare basic reports and complete standard forms and records as assigned; learn and interpret rules, regulations and instructions; spell correctly and use proper English; compare names and numbers rapidly and accurately; perform clerical work with speed and accuracy; operate a variety of office machines and equipment; including personal computer and word processing software. Job Qualifications MINIMUM QUALIFICATIONS Training and Experience High School diploma or equivalent and at least two years of typing, office technology training and/or clerical work experience. ABOUT RANCHO SANTIAGO COMMUNITY COLLEGE DISTRICT Rancho Santiago Community College District (RSCCD) is one of the most established districts in the state and has been in operation for nearly 50 years. Located in the heart of Orange County, it is one of the largest of California's 72 community college districts, based on the number of credit and non-credit students. RSCCD encompasses 25 percent of Orange County's total area and serves a population of more than 700,000 residents in the communities of Anaheim Hills, Orange, Santa Ana, Villa Park, and portions of Anaheim, Costa Mesa, Irvine, Fountain Valley, Garden Grove, Tustin, and Yorba Linda. The District includes Santiago Canyon College and Santa Ana College, as well as the Centennial and Orange Continuing Education Centers, the Digital Media Center, Joint Powers Fire Training Center, the Orange County Sheriff's Regional Training Academy, the College and Workforce Preparation Center, and the District Operations Center. RSCCD's three (3) auxiliary Foundations are actively involved in supporting both community and campus programs. EEO STATEMENT The Rancho Santiago Community College District (RSCCD) is committed to the concept and principles of staff diversity and equal employment opportunity by prohibiting discrimination based on ethnic group identification, national origin, religion, age, sex, race, color, ancestry, sexual orientation, physical or mental disability, gender identity, medical condition (cancer-related or genetic characteristics), marital status, citizenship, or service in the uniformed services, or on the basis of these perceived characteristics or based on association with a person or group with one or more of these actual or perceived characteristics. Applications from all persons interested in the position are encouraged. SELECTION CRITERIA Application Screening In addition to the requirements and responsibilities listed, the following criteria will be considered in selecting candidates for interviews:

• Education experience (breadth and depth)
• Work experience (breadth and depth)
• Demonstrated ability to work cooperatively with others
• Bilingual ability if applicable
• Demonstrated experience in working with diverse socio-economic communities
• Professional growth activities
• Specialized skills training
• Leadership skills
• Written and/or oral communication skills
• Presentation
• Problem Solving Skills

Based on the information presented in the application materials, a limited number of candidates with qualifications most pertinent to the position will be invited to participate in the selection process, which may include a written test and an oral interview. Meeting the position's minimum requirements does not guarantee advancement in the selection process. Candidate qualifications will be assessed to determine those who meet and exceed requirements and are deemed the most competitive in the applicant pool. Interview Applicants selected for an interview may be required to take additional tests or assessments and will be notified of such prior to the date of the interview. During the oral session, those selected for interviews will, in addition to the above, also be evaluated on the following factors:

• Oral communication skills
• Presentation
• Problem-solving skills

A predetermined set of questions will be asked of all applicants interviewed. Applicants are requested to provide thorough yet concise information on their related experience to ensure the correct evaluation of their qualifications. Evaluation criteria will be applied consistently to all applicants. The District will make reasonable accommodations for applicants with disabilities. Applicants should contact Recruitment in the Human Resources Office for assistance. Application Procedures To ensure full consideration, all applicants must submit a complete online Rancho Santiago Community College District Online application that includes the items listed below by the position's closing date. Human Resources will review all applications for completeness, and only complete application packets will be forwarded to the screening committee for further review. A Complete Application Packet Must Include the Following:

• RSCCD Online Application
• Resume - details all relevant education, training, and other work experience

This applicant pool may be used for vacancies in the same classification occurring within the next six months. Foreign Transcripts: Education completed outside of the United States must be equivalent to that gained in the conventional/accredited United States education programs to be considered for the satisfaction of minimum qualifications. The National Association of Credential Evaluation Services (NACES), a United States-based credentials evaluation service, must translate and evaluate Foreign transcripts. Conditions of Employment The selected candidate is required to complete the following before employment as part of the onboarding process:

• Present original documents for proof of eligibility to work in the United States.
• Provide a certificate of Tuberculosis Exam.
• Fingerprints (by a Live Scan Agency at the candidate's expense, and clearance must be received before the first day of employment)

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