Office Manager
$75k - $85kKDS Strategic Search Group
Office Manager
We are seeking an experienced, highly organized Office Manager to work directly alongside the Owner of a growing, entrepreneurial company. This is a newly created position designed to take administrative, operational, and organizational responsibilities off the Owner's plate, allowing leadership to focus on strategic growth initiatives.
Location: Near Wayne, NJ (On-Site)
Schedule: Monday-Friday, 9:00 AM - 5:30 PM (flexibility to work 9:30 AM - 6:00 PM)
Base Salary: $75,000 - $85,000, based on experience
Bonus: Discretionary performance-based bonus
Benefits
- Vacation time (prorated based on hire date)
- Paid holidays
- Medical insurance with company contribution after 90 days of employment
- Up to $3,000 COBRA reimbursement during the benefits waiting period (subject to eligibility and documentation requirements)
- 401(k) retirement plan with company match up to 3.5% after one year of employment
- Optional dental and vision coverage
- Annual compensation reviews based on performance and market conditions
What You'll Do
- Serve as the primary administrative and operational support partner to the Owner
- Manage schedules, follow-ups, priorities, and ongoing projects
- Track key initiatives and ensure important tasks do not fall through the cracks
- Coordinate communications between departments and leadership
- Assist with HR-related administration, employee benefits, onboarding, and personnel documentation
- Support accounting and operational processes utilizing ERP and business management systems
- Maintain records, reports, spreadsheets, and business documentation
- Handle a wide variety of administrative, operational, and special projects as needed
- Identify opportunities to improve organization, efficiency, and workflow
- Anticipate needs and proactively address issues before they become problems
Required Qualifications
- 5+ years of experience in office management, executive support, administration, operations, or a similar role
- Strong attention to detail and commitment to accuracy
- Intermediate Excel skills beyond basic list creation
- Strong follow-through and the ability to track projects, deadlines, and commitments
- Basic understanding of HR administration and employee benefits processes
- Comfortable learning and utilizing business software systems, including ERP platforms
- Experience working directly with senior leadership or business owners
- Demonstrated employment stability and longevity is critical
Preferred Qualifications
- Experience with Syspro ERP software
- Some experience with QuickBooks or other accounting systems
- Familiarity with Microsoft Office 365 and Outlook
- Experience working in distribution, manufacturing, wholesale, or multiple industries
- Experience utilizing AI tools such as ChatGPT, Claude, or similar platforms
- Strong memory for details, projects, and historical business activities
- Self-starter who proactively identifies tasks and opportunities without needing constant direction
- Comfortable working with a direct, fast-moving leader in a high-expectation environment
Why Join Us?
- Work directly with the Owner and senior leadership team
- Gain exposure to operations, administration, HR, accounting, and business management
- Variety in your day-to-day responsibilities
- Opportunity to make a meaningful impact on company operations
- Exposure to ERP systems, distribution operations, and business processes
- Be part of a growing company where your contributions are visible and valued
- Long-term growth potential as the business continues to expand
Vacancy posted 1 day ago
Similar jobs that could be interesting for youBased on the Office Manager in Little Falls, NJ vacancy
- ...A small, well-established CPA firm is seeking a highly organized and detail-oriented Office Manager / Administrative Assistant to support partners and staff with day-to-day administrative operations. This individual will play a key role in ensuring the office runs efficiently...SuggestedWork at office
STATEWIDE STAFFING INC Defunct
Cedar Grove, NJ1 day ago $75k - $85k
...Office Manager We are seeking an experienced, highly organized Office Manager to work directly alongside the Owner of a growing, entrepreneurial company. This is a newly created position designed to take administrative, operational, and organizational responsibilities...SuggestedWork at officeMonday to FridayKDS Strategic Search Group
Wayne, NJ2 days ago$60k - $65k
...Office Manager Full Time Bloomfield, NJ, US 2 days ago Requisition ID: 1086 Salary Range: $60,000.00 To $65,000.00 Annually Partnership for Children of Essex is currently seeking a full-time Office Manager. We are looking for an exceptional individual that will organize...SuggestedFull timeContract workWork at officeFlexible hoursPartnership-For-Children-of-Esse
Bloomfield, NJ3 days ago- ...The Office Managerleads the clinical, administrative, and operational performance of two practice locations. This role requires strong... ...support, and an exceptional patient experience. The Office Manager will be required to be on-site five (5) days a week, and on-call...SuggestedWork at office1 day per week
Cadoo Medical
Montclair, NJ2 days ago - ...this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. Office Manager Regular - Hourly Part-Time Clerical Montclair, NJ, US POSITION DESCRIPTION Position: Office Manager Department: Campus Ministry...SuggestedHourly payPart timeWork experience placementWork at office
Archdiocese-of-Newar
Montclair, NJ3 days ago $55k - $65k
...program, competitive compensation, and flexible scheduling will help you thrive in your career. When you join our team as a Dental Office Manager , which at Aspen Dental we call an Operations Manager, you will have the opportunity to give back to communities and positively...Full timeWork at officeFlexible hoursAspen Dental
Clifton, NJ5 days ago$65k
...Starting | Stable Career | Growth Opportunity Tired of Unstable Offices? Why Join Diamond Braces Constant staff turnover Disorganized... ...What You Will Do You Will Run The Office Like a Business Lead and manage the team Control the daily schedule and patient flow Drive...Full timeWork at officeDiamond Braces Orthodontist: Braces & Invisalign
Clifton, NJ4 days ago$60k - $72k
...Dental Office Manager Woodland Park, New Jersey, United States Join the Future of Dentistry, Led by Dentists At Dental365, we're reshaping the way patients experience dental care. By placing patients and providers at the core of our approach, we're breaking new ground...Full timePart timeWork at officeImmediate startFlexible hoursDental365
Little Falls, NJ4 days ago$49.61k - $87.28k
...staff, clerical, nursing, laboratory, housekeeping, and maintenance functions at a specific office location. Advise, aid, and seek consent from Director to coordinate and manage the activities of the assigned office location. Considered to be a “working manager” as back...Work at officeImmediate startRemote work$77.13k - $95.71k
Business Office Manager Suburban Endoscopy Center has an immediate need for a full time Business Office Manager! Welcome to Suburban Endoscopy Center At Suburban Endoscopy Center, we believe health and care are inseparable. We focus on offering a high quality, service...Full timeWork at officeImmediate startFlexible hours$55k - $70k
Direct report: Owners Location: Wayne, NJ (hybrid - on-site as required) Employment type: Full-time The Family Office Operations Manager provides day-to-day administrative, operational, and basic financial support across the family’s multiple small businesses and household...Full timeFor contractorsWork at officeLocal areaFlexible hours- Partnership for Children of Essex in Bloomfield, NJ, is seeking an experienced Office Manager to organize and streamline office operations. Responsibilities include managing vendor relationships, scheduling meetings, and overseeing office efficiency. The ideal candidate...Full timeWork at office
$77.13k - $95.71k
...USPI is seeking a full-time Business Office Manager for the Suburban Endoscopy Center in Verona, New Jersey. The role is critical for overseeing operations and managing a team in an accredited medical facility. Candidates should possess a Bachelor's Degree in Healthcare...Full timeWork at officeUSPI, INC.
Verona, NJ1 day ago- ...Executive Assistant Join a fast-paced accounting office and become the go-to person keeping our team and clients on track. We are... ...client needs and ensure top-level service Follow instructions and manage multiple tasks efficiently Requirements: Intelligent,...Work at office
$20.86 - $22.5 per hour
...The Office Manager is responsible for the overall administrative management and coordination of office operations within a residential mental health agency. This role ensures efficient workflow, regulatory compliance, fiscal accountability, and effective communication...Hourly payWork at officeLocal areaNight shiftSERV Behavioral Health System, Inc.
Clifton, NJ4 days ago- The Archdiocese of Newar is seeking a dedicated Office Manager for its Campus Ministry at Montclair State University. This part-time position involves providing clerical and administrative assistance, managing budget plans, and engaging with visitors. Ideal candidates...Part timeWork at office
$22 per hour
We are seeking a dedicated and detail-oriented Paralegal/Office Manager to join our dynamic legal team. The ideal candidate will have strong phone skills, prior office assistant experience, and be a reliable team player who can multitask effectively and wear many hats....Hourly payWork at office- United Surgical Partners International, Inc is looking for a full-time Business Office Manager for Suburban Endoscopy Center in Verona, NJ. The ideal candidate will manage the day-to-day operations of the business office, ensuring compliance with healthcare regulations...Full timeWork at office
- A dental practice in Clifton, New Jersey is seeking a leader to run the office like a business. You will manage the team, ensure smooth operations, and focus on driving productivity. This full-time role offers a starting salary of $65,000+ with bonuses based on performance...Full timeWork at office
- ...Description Owner of multiple diversified companies in Passaic, NJ seeking an office assistant with minimum 1 year experience and willingness to learn. General Duties: Answering phones, managing emails, and directing correspondence. Scheduling appointments and...Work at office
Michele Verbiest
Passaic, NJ28 days ago - ...delivering high-quality projects with integrity and efficiency. We’re seeking a proactive, detail-oriented, and team-spirited Office Manager to join our team. This is a critical role that keeps our operations running smoothly and supports both our job sites and leadership...Work at office
- ...Administrative assistant / officer position available for Business Development. Full time with Medical Insurance and part-time available. New graduate or experienced candidate, he/she can take responsibility, motivate and energetic to work with passion and implement new...Full timePart timeWork at office
TradeJobsWorkforce
Kearny, NJ5 days ago $80k
...Overview Are you a passionate about driving efficiency and fostering a collaborative work environment? As the Office Manager, you will manage office administration, facilities management and employee support for our project site, ensuring smooth operations. You will join...For subcontractorWork at officeSPC Construction
North Bergen, NJ2 days ago- ...The Office Manager serves as the central administrative resource for the organization, ensuring the efficient day-to-day operation of the office while providing high-level support to executives and staff. This role combines office management, administrative assistance...Work at office
Taylor Hodson
Weehawken, NJ1 day ago $20.34 - $31.31 per hour
...Office Manager – Communications Responsibilities include, but are not limited to, the execution of the following: Serving as the primary contact for all of the school’s constituents in person, over the phone, and via email. Enrollment of new students and re-enrollment...Hourly paySummer workWork at officeLocal areaFlexible hoursUncommon Schools
Newark, NJ1 day ago- ...experienced, energetic, and detailed team member who is motivated, organized, hands on and reliable to join us in the role of Office Manager.This position will oversee the daily office operations of our corporate office and will be responsible for ensuring a smooth and...Work at office
Housing Authority of City of Newark
Newark, NJ4 days ago - ...We are looking for an energetic, detail-oriented and organized Office Manager to join our team at our Cranford, NJ office. This is a full-time, on-site role. Kowabunga LLC is a manufacturer of packaging supplies and provider of custom engineering services to the Pharmaceutical...Full timeWork at office
Kowabunga LLC
Millburn, NJ1 day ago $80k - $110k
...all spaces are prepared and equipped for high-level meetings. Manage all front desk operations, including answering phones, greeting... ...organized and presentable at all times. Maintain inventory of office supplies, place orders as needed, and coordinate facilities-...Work experience placementWork at officeAtlas Search
Weehawken, NJ2 days ago- ...A fast-growing venture capital firm based in NYC is seeking an Office Manager to join the team! Who You Are You have 2+ years of experience in office management, workplace operations, corporate hospitality, or a client-facing administrative role Strong...Work at officeLocal area
Gainor Staffing
Weehawken, NJ2 days ago $57.3k - $101.68k
...Where Is The Work On‑Site (5 days) What You Will Do Manage day‑to‑day office operations and administrative activities Maintain office systems, procedures, and supplies Coordinate with vendors, service providers, and building management Schedule meetings, appointments,...Hourly payWork at officeTrane Technologies
Pine Brook, NJ4 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Office Manager. Be the first to apply!
