Executive Assistant

Executive AssistantLane County is seeking an experienced and highly professional Executive Assistant to support the County Counsel, the County's chief legal officer, and the Office of County Counsel. This position serves as a trusted administrative partner in a fast-paced, complex legal environment and requires exceptional judgment, discretion, organization, and attention to detail. The successful candidate will be a proactive self-starter who works effectively both independently and collaboratively, manages competing priorities with ease, and communicates professionally with a wide range of internal and external partners. The Executive Assistant provides confidential, senior-level administrative and office management support to the County Counsel and Deputy County Counsel. Responsibilities include coordinating complex calendars and meetings, preparing and processing documents and reports, maintaining confidential records, researching and analyzing information, responding to inquiries, and ensuring matters are directed to the appropriate staff or resources. The position may also support budget and payroll processes, prepare monthly and annual reports, participate in leadership meetings, assist with departmental planning and goals, and coordinate special projects. We are looking for someone who brings strong administrative and technical skills, adaptability, sound judgment, and the ability to anticipate needs and keep work moving in a highly confidential professional environment.About the DivisionThe office of County Counsel consists of Legal Services, Risk Management, Public Records Requests, and Workers' Compensation.Schedule: Monday - Friday; 8:00am - 5:00pm*This is a non-represented position*Training and Experience:Four years of education and/or experience providing responsible clerical support; or a combination sufficient to successfully perform the essential duties of the position.Special Requirements:You are required to upload a cover letter AND resume. If not attached, your materials will not be considered.In your cover letter, please address the following questions:This position requires contact with interoffice personnel, attorneys, courts, other county departments, and the general public. To what degree has your experience equipped you to handle a variety of contacts such as this in any given situation? Describe the techniques you would use to obtain required information while keeping a proper customer service approach with non-responsive parties.This position is in the Office of Legal Counsel, assisting County Counsel and the Deputy County Counsel for Lane County. Please provide a brief overview of the following:Describe your experience providing administrative services to an organization or individual. Be specific in your response, including the type of organization, your duties, level of responsibility, and how you prioritize multiple tasks with multiple deadlines.Your experience in the creation, formatting and use of legal documents for filing in state and federal court and with administrative agencies or other experience within the legal field.Studies have shown that women and BIPOC individuals are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. The county will consider any equivalent combination of knowledge, skills, education, and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.Lane County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.In alignment with Lane County's Strategic Plan, incumbent(s) will be expected to demonstrate the following core behaviors: Passion to Serve, Driven to Connect, and Focused on Solutions.Careers with Lane County Offer Extraordinary BenefitsAt Lane County, we value our employees and we show it with our extraordinary benefits. We know that you chose public service for more than a paycheck, and our outstanding benefits are designed to help you Live Well, Live Lane - throughout your career.Benefits to keep you & your family well - PhysicallyHealth insurance coverage becomes effective the first of the month following your first 30-days as an eligible employee. Lane County offers medical, prescription and vision exam coverage for you and your eligible dependents.Wellness Clinic - The Live Well Center is for Lane County benefits-eligible employees, spouses and dependents (ages 2 and up) who are enrolled in the Lane County health plan. Marathon Health manages the Live Well Center and their clinical team provides confidential, affordable care for your acute and preventive healthcare needs.Dental - Lane County provides dental coverage for employees and their eligible dependents.Employee Assistance Program (EAP) - Lane County provides this counseling and concierge service to employees and members of their immediate households.Fitness Center Membership - Lane County provides employees with a free membership to a local fitness center.Benefits to keep you & your family well - FinanciallyRetirement - Lane County pays for and enrolls employees in the Oregon Public Service Retirement Plan (OPSRP) and the Individual Account Program (IAP) following six full months of employment.Disability - Lane County provides Long-Term Disability coverage.Time Management - Lane County provides employees with a generous bank of hours to be used for sick, vacation, family emergencies and personal days.Holidays - Lane County provides 10 paid holidays per year.Life Insurance - Lane County pays for employee group term life insurance.County-paid Training & Development to keep your career wellOn-site Classes - Lane County offers a variety of on-site classes to develop employees' soft and technical skills.Online Training - Lane County offers a variety of online classes through LEAP to help employees continually improve their skills.Conferences & Seminars - Lane County will consider reimbursement for employees to attend professional conferences, dependent upon budget, to encourage continuous learning and professional development.Lane County offers these other valuable benefits Deferred Compensation Retirement Savings - Employees may enroll in a deferred compensation program 457(b) to save for retirement. Vision - Eligible employees may purchase supplemental vision insurance. Supplemental Life Insurance - Employees may purchase supplemental life insurance for themselves and their dependents/spouse. Aflac - Optional employee-paid voluntary group coverage is available through Aflac. Group Discounts - Group discounts may include homeowners and auto insurance, pet health insurance, credit union membership.