Administrative Specialist I

State Hwy Administrator - Div Of Hwys

Administrative Specialist I (S)

Position Number: 60024343

Grade: NC08

It's the mission of the NC Department of Transportation to connect people, products and places safely and efficiently with customer focus, accountability, and environmental sensitivity to enhance the economy and vitality of North Carolina. We encourage you to consider joining NCDOT where our work not only serves the citizens of North Carolina but has an impact on our world through all modes of transportation.

Description of Work:

Position is an Administrative Specialist I and will perform administrative and clerical duties for the Division 5 Equipment Unit. Position will assist maintenance and operations employees, managers, and supervisors when necessary to perform administrative functions. Ability to learn and apply data using in-house computer programs such as SAP and the Beacon system. This is a support role with a significant concentration in records and reports, completing and receiving administrative documents, processing invoices for payment, creating requisitions and creating/maintaining purchase order contracts, completing worker's comp., accident, and other reports as needed. Duties include answering phone, typing forms and correspondence, filing and file management, copying, computer data entry, assisting the public with inquiries/problems, handling/distributing incoming and outgoing mail, assisting employees with personnel related questions/documents and acting as a liaison with other state offices. Ability to interpret policies and procedures, multi-task while meeting deadlines, maintain and order inventory/supplies, process weekly payroll, process overtime, meal reimbursements and travel advances, and other general office duties as required. Perform additional duties as assigned by employee's supervisor. Must have the ability to accurately use computer, calculator, copier, fax machine, etc. Must be able to work independently. Ability to communicate effectively both orally and in writing. Ability to check and correct correspondence when needed. Selected applicant must be able to legally operate a motor vehicle.

Knowledge, Skills and Abilities / Competencies:

• Customer service experience, including resolving customer issues
• Experience with Microsoft Office using programs such as Access, Word, and Excel
• Experience completing and/or maintaining records and reports
• Experience interpreting and/or explaining policies, procedures, and laws
• Experience with letter writing, using correct spelling, punctuation and proofreading

Salary Grade and Salary Range: NC08 / $39,244 - $68,679

Minimum Education and Experience of Requirement: High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience.

In accordance with the Governor's Executive Order 303, our agency supports second-chance employment for individuals who were previously incarcerated or justice-involved. We invite all potential applicants to apply for positions for which they may be qualified.

It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

Recruiter: Anita Lynn Dillon

Email: View email address on click.appcast.io