Talent Acquisition Representative

Job Title:

Talent Acquisition Representative

Monthly Pay:

$4,842 - $6,000 USD per month

Summary:

A candidate inquiry arrives, is reviewed, answered, recorded, and brought to a clear next step through organized coordination. As a Talent Acquisition Representative, you communicate with candidates, share accurate role and process information, and help recruiters keep interview activity moving from initial contact through confirmed next steps. You work on a talent acquisition team under a recruiting team lead and partner with recruiters, hiring contacts, and candidates to keep exchanges clear and timely. This is a fully remote, work from home position based in Washington, United States. The role requires a 40-hour weekly commitment. Working days and shift times may vary.

Job Responsibilities:

• Monitor candidate inquiries arriving through email and an applicant-tracking system such as Lever, identify the request, and acknowledge messages using approved response guidance.
• Review candidate profiles, resumes, inquiry details, and current stage information to confirm that responses and next steps match recruiter direction.
• Communicate role details, process stages, interview expectations, and requested updates to candidates in a courteous, professional, and consistent manner.
• Create and update candidate profiles in an applicant-tracking system such as Lever, recording contact attempts, conversation summaries, interview status, and follow-up actions.
• Coordinate candidate and recruiter availability using a scheduling and calendar tool such as Microsoft Outlook, checking details before confirmations are sent.
• Send interview confirmations, reminders, access details, and next-step messages, then monitor replies and address straightforward scheduling questions.
• Follow up on unanswered candidate messages and incomplete scheduling details within established response expectations to keep activity moving.
• Route complex candidate concerns, unclear role questions, or time-sensitive interview changes to the assigned recruiter or recruiting team lead.
• Partner with recruiters to review open interview needs, candidate responses, and pending actions, using a spreadsheets and data entry tool such as Google Sheets when tracking is requested.
• Maintain orderly status updates and complete notes so recruiters can understand prior contact and take the appropriate next action.
• Meet quality expectations through accurate candidate information, prompt turnaround, complete notes, respectful communication, and reliable follow-up.

Qualifications:

• High school diploma or equivalent.
• No experience required; related experience supporting recruiting, staffing, scheduling, or candidate-facing coordination is preferred.
• Familiarity with candidate inquiry handling, interview logistics, hiring workflows, and professional workplace communication is preferred.
• Ability to learn an applicant-tracking system such as Lever and follow established steps for updating candidate activity.
• Comfort using a scheduling and calendar tool such as Microsoft Outlook and a spreadsheets and data entry tool such as Google Sheets.
• Clear written and verbal communication skills for explaining process steps, requesting missing details, and maintaining respectful candidate interactions.
• Ability to review details carefully, organize several active requests, and maintain accurate notes across candidate interactions.
• Reliable computer, high-speed internet, and quiet private workspace required, with availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.
• Fully remote work from home within Washington, United States.
• Structured onboarding and training on an applicant-tracking system such as Lever, a scheduling and calendar tool such as Microsoft Outlook, and a spreadsheets and data entry tool such as Google Sheets.
• Regular check-ins with the recruiting team lead for guidance, feedback, and workflow support.
• Opportunities to build skills in candidate communication, interview logistics, hiring workflow coordination, and professional correspondence.

Benefits:

Benefits include health coverage, paid leave, a 401(k), bonus opportunities, and stipends.