Payroll Technician

Job Description

Job Description

The Role: The Payroll Technician is responsible for supporting the accurate and timely processing of weekly and biweekly payrolls. Working closely with the Payroll Manager and Payroll team, this role ensures payroll data is processed efficiently and reconciled. The Payroll Technician is responsible for ensuring compliance with company policies and applicable federal, state, and local regulations.

Location(s): Salinas, CA

Areas of Responsibility :

• Collect and review payroll records daily from various departments, validating information for accuracy and completeness.
• Calculate and verify daily hours worked, including meal and rest break compliance, and accurately enter timekeeping data into payroll systems.
• Audit payroll entries and process internal payroll reports to ensure accuracy and compliance.
• Process weekly payroll activities, including payroll checks, employee resignations, and terminations, ensuring timely and accurate final pay calculations.
• Reconcile payroll payments and prepare payroll checks for employee distribution.
• Process bi-weekly non-exempt and exempt employee payrolls.
• Process bi-weekly per-diem payments.
• Scan, organize, maintain and securely store payroll records and files.
• Answer employee questions related to W-2's, pay, tax and deductions.
• Perform other payroll-related duties and special projects as assigned.

Preferred Qualifications:

• High School Diploma/GED required, Bachelor's Degree Preferred.
• Ability to multitask and handle a high volume of transactions daily during demanding seasons.
• Be bi-lingual and bi-literate in English and Spanish with excellent written and verbal communication skills.
• Minimum of five (5) years of payroll processing experience.
• Experience using Microsoft Excel spreadsheets, Power Point, JDE and UKG.
• Great attention to detail, analyzing and interpreting data for accuracy.
• Flexible working hours and availability to travel to other locations as needed for short assignments.
• Maintain discretion and confidentiality in all aspects.
• Must be able to work well both independently and with a team.

Ideal Candidate:

• Reliability, professionalism, and a strong work ethic.
• Excellent attendance, punctuality, and accountability.
• A strong sense of urgency while maintaining a high level of accuracy.
• Positive and collaborative working relationships across departments.
• A positive attitude and team-oriented approach.
• A customer-service mindset and commitment to supporting employees.
• Adaptability, initiative, and a willingness to learn and take on new challenges.