Accounts Receivable Specialist

SUMMARY

Established in 1968, Cherry Coatings is one of the largest commercial paint contractors in the country. We are a family-owned business that provides architectural, industrial, and maintenance coating services for some of the most recognizable facilities in Texas, Arizona, Tennessee, and beyond. Our strong emphasis on high-quality service and client satisfaction has made us the select partner for general contractors, property management firms, and facility managers.

Purpose of the Role

The Accounts Receivable Specialist plays a critical role in the full accounts receivable cycle, including project billing, cash application, collections, and customer account management. This role will further support risk and compliance matters, including bond requests, certificates of insurance, and customer service mailbox tasks. Successful candidates will demonstrate strong attention to detail, organization, and initiative, particularly in a project-based environment involving construction or service billing such as AIA and manual invoicing.

CHERRY CORE VALUES: You will be reviewed by the CORE VALUES

Servant Heart: Put Others First

Cultivate : Invest time developing yourself. Always take time to help & mentor others

Act Promptly: Respond the way you hope others respond to you. Fast & accurate.

Innovate: Be Creative. Think outside the box.

Deliver: Follow through, do what you say, honor your commitments. Go beyond expectations with excellence.

Essential Functions and Responsibilities:

• Prepare and process project billings, including AIA progress billings and manual invoices, in accordance with contract terms and project requirements.
• Review billing documentation for accuracy, completeness, and proper approvals prior to submission.
• Apply customer payments accurately and timely, including checks, ACH, wire transfers, and credit card payments.
• Research and resolve unapplied cash, payment discrepancies, and short payments. Reconcile customer accounts and investigate variances as needed.
• Monitor aging reports and proactively perform collections activities to support timely cash flow.
• Communicate professionally with customers regarding outstanding balances, billing questions, and payment status.
• Identify billing or collection inefficiencies and recommend process improvements.
• Assist with administration and tracking of payment bonds, lien waivers, and related project documentation as required.
• Take initiative in resolving issues and assume additional responsibilities as experience and proficiency grow.

Key Competencies:

• Self-starter who takes ownership of assigned tasks and ensure completion through consistent follow-through.
• Attention to detail, organizational skills and ability to effectively prioritize work to meet deadlines.
• Excellent collaboration and communication skills.
• Ability to learn new processes and absorb information quickly in a growing business environment.
• Proficiency in Microsoft Excel
• Working knowledge of construction, a plus.

Qualifications:

• 3+ years' experience in receivables function or other related accounting experience.
• Experience with AIA billing, construction billing, or contract-based invoicing strongly preferred.
• High school diploma required; Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• Experience in Sage Intacct, a plus

Physical Requirements:
• Prolonged use of a computer while at a desk (seated or standing)
• Occasional lifting of up to 20 pounds

This Job Description is not a complete statement of all duties and responsibilities comprising this position. Cherry Coatings reserves the right to revise or change the essential functions and employment standards as the need arises. This description does not constitute a written or implied contract of employment.