Administrative Assistant

Administrative Assistant

Lexicon offers a unique combination of capabilities. Our services include construction management, fabrication, erection, mechanical installation, and plant maintenance for heavy industrial, commercial, and roadway projects, as well as a full spectrum of golf course construction and management services.

Position Summary

The Administrative Assistant is responsible for performing administrative and clerical duties for project management team within the company.

Essential Duties and Responsibilities

• Responsible for maintaining project stick files with the latest issues of contract drawings.
• Verify that drawing logs maintained by document control department are current.
• Maintain log for tracking subcontract work to vendors and other fabricators.
• Responsible for set up and maintenance of project folders.
• Generate material receiving lists for issuing too customers (from Fabtrol to Excel Spreadsheets)
• Compile preliminary billing documents, when sequences are released, for fabrication.
• Create transmittals for sending drawings to customers, subcontractors and vendors.
• Ability to log and issue work orders to processing department.
• Compose letters, reports etc.
• Performs various administrative duties as needed
• The ability to work overtime and regular, punctual attendance is required.

Qualifications

Minimum of two years' experience as an administrative assistant is required. Must be able to work under multiple project managers. Must be able to prioritize and manage multiple ask with accuracy. Ability to effectively communicate with office, shop, clients, and customers as required. Must be proficient in Microsoft Word and Excel. Must have excellent oral and written communication skills. Should be able to prioritize tasks and handle multiple tasks simultaneously. Fabtrol and Protocol experience is a plus.

Physical Demands

Must be able to sit for extended periods of time and work directly on a computer in a high pressure environment. Must be able to lift up to 25 pounds occasionally. All of the physical demands listed are essential functions.

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be considered an exhaustive list of all functions, responsibilities, skills and abilities. I have reviewed, understand and can perform the essential functions of this position with or without reasonable accommodations.

Benefits

• Health Insurance
• HSA with Employer contributions
• Dental Insurance
• Vision Insurance
• Life Insurance
• Disability Income Benefits
• Paid Holidays
• Paid Vacation
• 401 (k)