Administrative Assistant (MF)

Position: Administrative Assistant FLSA: Part-time, Non-exempt Reports to: Director of Administration Location: San Francisco, CA Start Timeframe: Metta Fund seeks to have an individual in place as soon as possible Compensation: This position offers competitive compensation Essential Duties and Responsibilities: Serve as the initial face of the foundation, including greeting visitors and answering and screening telephone calls Manage Metta Fund’s Community Room calendar, and complete database entry in Salesforce for Community Room reservations and grant-related activities Prepare Community Room for meetings, orient users on equipment usage, handle breakdown and cleanup after meetings; serve as a liaison to Community Room users by answering any questions they have and processing paperwork Event planning for Board, Executive and Programs, including but not limited to sending out invitations, set-up, and food ordering Create and manage invitation list for events using Salesforce database, online invitations and other electronic tools Take staff meeting notes, and transcribe notes for distribution Assist in preparing Board meeting materials and uploading into BoardEffect system Provide administrative support for foundation staff, including any special projects designated by the CEO, photocopying, collating, scanning, mailing, scheduling, and filing documents Handle incoming and outgoing correspondences such as U.S. mail, email, i.e. Metta info email Set up meetings, conference calls and webinars as needed Maintain office staff calendar Maintain a clean reception area, Community Room, supply room, and kitchen Qualifications and Requirements: At least 3 years of administrative experience required Associate’s or Bachelor’s degree recommended Strong computer skills, including maintaining a database. Proficient with Windows, Microsoft Office (Word, Excel, Outlook, PowerPoint, Access), Salesforce/foundationConnect, BoardEffect Experience with list management processes and tools Excellent attention to detail and ability to manage multiple ongoing tasks Excellent written and verbal communication and interpersonal skills Work independently and take initiative in decision-making and problem-solving Working collaboratively as part of a small team Metta Fund is equal opportunity employer. All applicants will be considered for employment without attention to race/ ethnicity, religion, age, sex, sexual orientation, gender identity, national origin, veteran or disability status. #J-18808-Ljbffr Metta Fund