Accounts Payable Specialist Construction

Accounts Payable Specialist

We are seeking an experienced Accounts Payable Specialist to join a growing construction company. This position will handle high-volume accounts payable while working closely with project managers, vendors, subcontractors, and the accounting team. The ideal candidate has prior construction accounting/AP experience and understands the importance of accurate job costing, documentation. Responsibilities include:

• Process high-volume vendor and subcontractor invoices from receipt through payment.
• Review invoices for proper job, cost code, project, and GL coding.
• Match invoices to purchase orders, contracts, receipts, and approvals.
• Enter invoices accurately into the accounting/ERP system.
• Prepare weekly check runs, ACH payments, and other vendor payments.
• Maintain vendor and subcontractor records, including W-9s and required documentation.
• Research and resolve invoice discrepancies, duplicate invoices, payment issues, and vendor inquiries.
• Reconcile vendor statements and AP accounts.
• Work closely with Project Managers to ensure invoices are properly approved and charged to the correct projects.
• Maintain organized and audit-ready AP documentation.

Qualifications include:

• 2+ years of Accounts Payable experience; construction industry experience strongly preferred.
• Knowledge of construction accounting, job costing, cost codes, purchase orders, and subcontractor invoicing.
• Experience processing a high volume of invoices and payments.
• Strong attention to detail and ability to manage multiple projects and deadlines.
• Comfortable communicating directly with vendors, subcontractors, and internal project teams.
• Proficiency with Excel and accounting/ERP systems.
• Experience with Sage 300 CRE, Viewpoint, Procore, Foundation, CMiC, QuickBooks, or similar construction software is a plus.
• Strong organizational, problem-solving, and communication skills.

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