Office Assistant

Office Assistant Location: 550 North Canal St, South San Francisco CA 94080 The City of South San Francisco is accepting applications for two non‑benefited, part‑time, hourly Office Assistant positions—one in the Parks and Recreation Department and one in the Public Works Department. Applicants submit one application and indicate their preferred department through the supplemental questionnaire. Application Deadline: Friday, August 14, 2026, at 5:00 PM, or upon receipt of the first 100 online applications, whichever occurs first. Hourly Rate: $30.30–$36.82 Schedule: 20–30 hours per week, Monday through Friday between 8:00 AM and 5:00 PM. Parks and Recreation The Parks and Recreation Department is the third largest in the City and is organized by program area, with each program administered by a manager, supervisor, coordinator, or specialist. It includes the Recreation, Parks, and Facilities divisions. The Recreation Division has eight program areas: Aquatics, Classes, Cultural Arts, Preschool and Early Learning, Senior Services, Sports, Rentals, and Youth Enrichment Services, and Special Events. The Parks Division oversees all city‑owned landscapes within parks, right‑of‑ways, and open spaces as well as all city‑owned trees. The Facilities Division is responsible for all municipal building maintenance within the city. Public Works The Public Works Department has three primary operational divisions: Engineering, Maintenance & Operations, and the Water Quality Control Plant. These divisions plan, maintain, and improve the City’s infrastructure and essential public services, ensuring safe transportation, reliable utilities, environmental stewardship, and a high quality of life for residents, businesses, and visitors. The Administration team provides department‑wide leadership and administrative support in budgeting, purchasing, contracting, capital improvement coordination, grants administration, public outreach, customer service, commission support, and special projects. Ideal Candidate The ideal candidate is organized, detail‑oriented, and comfortable using computer systems to accurately enter and maintain information. They can prioritize tasks, manage multiple responsibilities, and follow established procedures with minimal supervision. Reliability, good judgment, and an ability to work independently and as part of a team are required. Typical Duties Acts as receptionist; receives and screens visitors and telephone calls; takes messages, directs callers to the appropriate office or person, and provides information regarding City and departmental activities and functions, which may require application and explanation of rules, policies, and procedures. Performs a variety of office support duties such as filing, data entry, mailings preparation, duplication of materials, etc. Assists in processing invoices and permit applications as needed. Operates standard office equipment and related software systems to support office operations. Checks reports, records, and other data for accuracy, completeness, and compliance with standard operating procedures. Assists management and administrative staff with special projects, including data entry, spreadsheet creation and maintenance, research, document preparation, and other administrative support as needed. Performs other related duties and responsibilities as assigned. Qualifications Any combination of experience and training that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the necessary qualifications includes: Education: Equivalent to graduation from high school. Training: One year of office support or general clerical experience with some experience dealing with the public. Equal Employment Opportunity Statement: The policy of the City of South San Francisco is to grant equal employment opportunity to all qualified persons without regard to race, color, sex, gender, age, religion, ancestry, physical or mental disability, sexual orientation, gender identity, gender expression, marital status or national origin. It is the intent and desire of the City of South San Francisco that equal employment opportunity will be provided in recruiting, hiring, training, promoting, wages, benefits, and all other privileges, terms and conditions of employment. The City of South San Francisco is an Equal Opportunity Employer (EOE). Contact: Marissa Garren, Email: View email address on click.appcast.io #J-18808-Ljbffr City of South San Francisco