Office Administrator

Job Title: Office Administrator

Job Description

The Office Administrator plays a key role in supporting daily business operations and partnering closely with company leadership, including the CEO and CFO. This position is ideal for an early-career professional who is highly organized, proactive, and motivated to learn how a successful and growing business operates. The role offers a clear development path into positions such as Office Manager, Executive Business Partner, Operations Manager, or Chief of Staff as the organization continues to expand.

Responsibilities

• Provide comprehensive administrative support to the CEO, CFO, and leadership team, ensuring they are well-prepared and organized for daily activities.

• Manage calendars for executives, including scheduling meetings, coordinating appointments, and resolving conflicts in a timely manner.

• Coordinate travel arrangements and itineraries for leadership, including flights, accommodations, transportation, and related logistics.

• Track and organize expenses for leadership, ensuring accurate documentation and timely submission of reports.

• Prepare professional presentations, reports, spreadsheets, and other business documents using Microsoft Office tools.

• Organize and maintain both digital and physical filing systems to ensure information is accessible, secure, and up to date.

• Assist with internal communications and company announcements to keep employees informed and engaged.

• Coordinate office operations, including ordering and managing supplies, working with vendors, and addressing facilities-related needs.

• Help plan and execute company meetings, events, and employee engagement activities, ensuring smooth logistics and a positive experience for participants.

• Support cross-functional projects and strategic initiatives by assisting with coordination, documentation, and follow-up.

• Track action items arising from meetings and discussions, and follow up on key deliverables for leadership to ensure timely completion.

• Greet visitors in a professional and welcoming manner, serving as a positive representative of the company.

• Identify opportunities to improve administrative processes and organizational efficiency, and propose practical solutions.

• Provide general clerical and office management support as needed to ensure smooth day-to-day operations.

Essential Skills

• 1–3 years of administrative, office support, customer service, or related experience.

• Strong organizational and multitasking abilities, with the ability to manage multiple priorities simultaneously.

• Excellent written and verbal communication skills.

• Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.

• Ability to prioritize tasks and adapt effectively in a fast-paced environment.

• Strong attention to detail and follow-through on assignments and commitments.

• High level of professionalism, discretion, and ability to maintain confidentiality.

• Positive attitude, strong work ethic, and willingness to learn new skills.

• Demonstrated ability to provide administrative assistance and clerical support.

• Disciplined, reliable, and consistent approach to work.

• Strong general office management capabilities.

• Effective interpersonal and communication skills for interacting with leadership, colleagues, and visitors.

Additional Skills & Qualifications

• Experience supporting executives or executive leadership.

• Bachelor's degree or equivalent combination of education and experience.

• Experience in a manufacturing, food production, or growing business environment.

• Project coordination or event planning experience.

• Experience with internal communications and employee engagement activities.

• Comfort working in a dynamic organization with evolving processes and priorities.

Why Work Here?

This role is intentionally designed as a development opportunity for a high-potential professional who wants to accelerate their career. You will gain direct exposure to executive leadership, business operations, finance, and strategic initiatives, providing a strong foundation for future growth. As you develop, you can progress into roles such as Office Manager, Executive Business Partner, Operations Manager, or Chief of Staff. You will work closely with leadership, contribute to meaningful projects, and become a critical part of a growing organization that values learning, initiative, and professional development.

Work Environment

This position is based in an office located within a bread factory environment. You will work in a professional office setting while being in close proximity to production operations. The role involves standard office equipment and tools, including computers and Microsoft Office applications, as well as interaction with internal teams and visitors. The environment combines structured office work with the energy of a manufacturing setting, requiring comfort working in a dynamic, fast-paced atmosphere. Dress expectations align with a professional office environment, with any additional safety or site-specific requirements communicated as needed.

Job Type & Location

This is a Contract to Hire position based out of South San Francisco, CA.

Pay and Benefits

The pay range for this position is $22.00 - $26.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in South San Francisco,CA.

Application Deadline

This position is anticipated to close on Jul 25, 2026.

About Aerotek

Aerotek® Inc. provides staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. We provide the expertise, solutions and people required to rise to the challenges of North American industry. Headquartered in Hanover, Md., Aerotek operates a unified network of over 200 offices across North America, supporting more than 18,000 clients each year. Aerotek is an Allegis Group company, the global leader in workforce and business solutions. To learn more, visit: Aerotek.com | 1-888-AEROTEK.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.