Administrative Assistant to Director of Technology

Technology Department Office Assistant

Assist with the daily operation of technology department office and provide clerical services to the director of technology & innovation and other staff.

Qualifications:

• Education/Certification: High School Diploma/GED
• Special Knowledge/Skills: Proficient keyboarding and file maintenance skills
• Knowledge of correct English usage, grammar, spelling and punctuation
• Basic math skills
• Ability to use personal computer and software to develop spreadsheets, data bases, and do word processing
• Assisting in the planning and maintain of projects
• Helping to coordinate and manage project tasks and deliverables
• Tracking and reporting project progress
• Managing project budgets, plans, and schedules with director supervision
• Scheduling and documenting project meetings
• Highly responsive to director and district needs
• Experience: Three (3) years secretarial experience, preferably in a public education environment

Major Responsibilities and Duties:

• Records, Reports, and Correspondence
• Prepare correspondence, memorandums, forms, requisitions, and reports for the technology department office using personal computer.
• Compile pertinent data as needed when preparing various state and local reports.
• Maintain physical and computerized departmental files.
• Phones
• Answer incoming calls, take reliable messages, and route to appropriate staff; handle questions and requests that fall within level of responsibility.
• Accounting
• Prepare, process, and track all purchase orders and payment authorizations.
• Perform routine bookkeeping tasks, including simple arithmetic operations, to maintain department budget records.
• Monitor and process personnel time records including leave requests and reports; compile and submit to central office.
• Other
• Input all information on purchases of supplies and equipment in the computer.
• Be available by phone, email, or video conferencing to confer with district personnel, students, and/or parents.
• Communicate with students or parents on a regular basis via phone or video conference, email, or district approved website.
• Follow district safety protocols and emergency procedures.

Mental Demands/Physical Demands/Environmental Factors:

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching
• Lifting: Occasional light lifting and carrying (less than 15 pounds)
• Environment: Frequent districtwide travel; occasional statewide travel
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress