Office Coordinator for Criminal Justice - Corona Campus

Office Coordinator for Criminal Justice - Corona Campus

La Sierra University is seeking an Office Coordinator for the Criminal Justice program who will support students, faculty, and staff through effective administrative coordination and customer-focused service. This position plays a vital role in supporting academic operations, managing office workflows, and serving as a central point of communication for the program.

General Office Responsibilities

• Manage department telephone calls, voicemails, emails, and front desk visitors
• Process student and employee records
• Prepare expense reports and other office documents as needed
• Organize and maintain confidential files, records, email and texting groups, and other sensitive student data
• Schedule departmental meetings and maintain minutes for each meeting
• Provide initial assistance to students with questions, and direct them to the appropriate resources
• Pick up and distribute mail from the Riverside campus & Corona campus
• Assist with photocopying and distributing materials as needed
• Prepare and proofread correspondence as required
• Coordinate travel arrangements as needed
• Maintain inventory of office supplies, ordering supplies when necessary
• Assist in planning and executing departmental events through for the Corona and Rancho Mirage campuses, including summer orientations for freshmen and end-of-year celebrations for graduating seniors
• In consultation with the Director, create posters and social media posts for campus events and services
• Share email announcements and reminders
• Assist with minor technology issues (classrooms, computer labs, & copy machines)
• Manage timecard approval (Kronos) for student workers and adjunct instructors, as well as track adjunct hours for each quarter
• Complete additional duties as assigned by supervisors

Faculty Assistance Duties

• Obtain and process textbook adoptions in collaboration with the La Sierra University online Bookstore
• Proctor exams and/or quizzes as needed by faculty
• Assist the Criminal Justice Service Learning Coordinator with calling service partners, scheduling meetings with service partners, and keeping records and contact information for service learning courses.
• Keep record of all course syllabi for courses taught on Criminal Justice campuses.

Staff Assistance Duties

• Create quarterly classroom schedule and final exam schedule
• Assist Directors with record-keeping regarding Criminal Justice budgets, Chapel attendance, and staff records
• Update and distribute handbook for adjunct instructors
• Maintain communication with adjunct professors regarding university policies and procedures
• Organize and draft contracts for all adjunct professors

Student Worker Assistance Duties (Corona Campus)

• In consultation with the Director, post, interview, and hire student workers for the Corona campus
• Organize and draft contracts for student workers
• Create quarterly front desk and shuttle schedules
• Train and oversee front desk workers and student drivers
• Assist with shuttle services between Riverside and Corona campuses, as necessary

Job Specifications & Skills

Education: Bachelor's degree required

Experience: 1-2 years clerical and/or office experience is preferred.

Physical/Mental Demands: Physical labor is minimal - light lifting may be required during departmental events and mail/package retrieval.

Full-time, non-exempt position working four (4) 10-hour shifts per week, Monday through Thursday, approximately 8:00 a.m. to 6:30 p.m. Schedule includes one unpaid 30-minute meal period and two paid 15-minute rest breaks per shift, in accordance with California law. Schedule may be subject to change based on operational needs.

The ideal candidate will be reliable, responsible, self-motivated, and able to work both independently and as part of a team. Maintain the confidentiality of departmental/employee/student information; ability to communicate in a concise and effective manner, both verbally and in writing. Typing 45 wpm or more, and computer skills (Excel, MS Word, Google Drive, etc.), excellent interpersonal skills, ability to work in a professional manner, under pressure, and carry out multiple tasks simultaneously, routine abilities associated with record keeping/filing/sorting, etc. Ability to focus on details and think creatively; strong clerical skills (filing and typing); bilingual abilities are highly preferred; must be able to interact with and convey a positive attitude to visitors and the campus community in person or by phone; be able to work an established work schedule; reliably work set hours as assigned. Mindful and accepting of diversity, and the ability to engage with students, staff, faculty, and visitors respectfully.

Wage Range: $19.12 - $21.25 per hour, plus generous benefits.