Assistant - Human Resources - 2

Human Resource Administrative Support

General Summary: Provides support to customers regarding Human Resource issues and is responsible for the administrative operations of the department.

Essential Duties:

• General administrative duties as assigned.
• Greets and assists customers.
• Answers departmental phones, takes messages, and forwards lines as necessary.
• Responsible for preparing and scanning all HR documents.
• Prepares new hire packets for orientation.
• Responsible for printing ID cards for all employees.
• Performs Employment Verifications and submits all new hires to E-Verify.
• Opens and distributes forms, memos, and mail.
• Assists applicants with questions and filing out the applications.
• Receives, forwards, and maintains all applications for employment.
• Posts job openings on the website and in the office.
• Assists the HR staff with various projects and paperwork.
• Sets up new employees in the payroll system.
• Assists with entering and/or checking pay, as requested.
• Responsible for communication with employees regarding their insurance, prescription, or debit cards.
• Maintains listing of needed office supplies and periodically works with a member of the HR staff to issue a purchase order.
• Reviews personnel action forms and submits to the Agenda Management system.
• Process pre-employment screenings as necessary.
• Assists with the drug and alcohol testing program.
• Provides Workers Compensation assistance.
• Assists with the administration of the Service Award Program.

Other Duties as assigned.

Supervision Received: General instruction and periodic review from supervisor. Given: None. Education Required: High School graduation or its equivalent. Preferred: None. Experience Required: Two years of clerical or office experience, or any equivalent combination of education and experience. Preferred: Previous HR experience and/or College Degree. Certificates, Licenses, Registrations Required: None. Preferred: None. Physical Demands Typical: Regularly required to sit, stand, walk, talk, and hear. May occasionally lift and/or move objects of low to moderate weight. Frequently works under time pressures to meet deadlines. Knowledge, Skills, & Abilities Typical: Standard office equipment. Basic mathematical calculations and data entry. Works cooperatively with others. Good verbal and written communication skills. PC and Windows experience.