Administrative Services Specialist

Summary

The U.S. Court of International Trade is recruiting for a Administrative Services Specialist. The Administrative Services Specialist performs a variety of administrative functions in the areas of property management administration of space and facilities and procurement in accordance with approved policies procedures and internal controls.

This position is open until filled. Applications received by July 15 2026 will receive priority consideration.

Duties

Responsibilities include but are not limited to:

• Monitor coordinate and react to day-to-day facilities management issues involving building systems (heating cooling lighting and cleaning). Liaison with the General Services Administration (GSA) regarding related services.
• Respond to space and facilities help desk calls and emails. Resolve problems or interact with the GSA Building Manager or other appropriate individuals. Keep Administrative Supervisor informed as to service status. Escalate problems that are not resolved in a reasonable time period. Document status of issues and projects.
• Oversee the Courts Facility Access Card (FAC) System to include related record keeping and issuing of credentials. Ensure compliance with FAC guidelines and procedures. Issue Court ID cards for interns and access cards for contractors.
• Maintain project/equipment logs spreadsheets and databases for the purpose of tracking and documenting project work & cyclical maintenance. Responsible for updating written facilities policies and procedures under the direction of the Administrative Supervisor.
• Prepare correspondence reports form letters and documents. Generate status reports from databases and computerized systems. Schedule appointments arrange meetings and maintain calendar of project status and activities.
• Perform inventory management distribute consumable/non-consumable supplies and recommend appropriate actions regarding the procurement of supplies.
• Assign inventory control numbers to all accountable property and equipment. Maintain the Master Personal Property Record (MPPR) of accountable property and equipment conduct inventory reconciliations and sightings and identify property for disposal.
• Coordinate within court moves of furniture furnishings and equipment. Monitor and document internal transfers of all equipment and furnishings.
• Prepare for special events meetings and other occasions. Arrange for cleaning and/or special services. Ensure supplies are stocked in courtrooms and meeting spaces.
• Serve as the Custodial Officer in accordance with The Guide to Judiciary Policy.
• Receive supplies furniture and equipment upon delivery. Maintain related records.
• Process incoming payments and issue receipts. Deposit reconciled funds as needed.
• Process incoming and outgoing mail and deliveries.
• Assist with parking requests.
• Perform minor installations (i.e. hanging pictures clocks) and movement of portable furniture and equipment.
• Update signage as required.
• Serve as a fire life-safety floor warden and backup coordinator of the Courts AED program.
• Perform other duties as assigned.

Requirements

Conditions of employment

Applicants must be U.S. citizens or lawful permanent residents seeking U.S. citizenship.

The selectee is subject to a background check or investigation and subsequent favorable suitability determination. Selectees to high-sensitive positions are subject to updated background investigations every five years.

Qualifications

Applicants must be a high school graduate or equivalent and have two years of general work experience and one year of specialized work experience. General experience is progressively responsible clerical office or other work that indicates the possession of or the ability to acquire the particular knowledge and skills needed to perform the duties of the position. Education above the high school level may be substituted for required general experience. Specialized experience includes progressively responsible clerical or administrative experience that is in or closely related to the work of the position and which has demonstrated the particular knowledge skills and abilities to perform the positions duties successfully and involves the routine use of automated software and keyboarding for word processing data entry and report generation.

The successful candidate should possess excellent customer service interpersonal organizational and problem-solving skills; be detail-oriented; skilled in the use of automated equipment including word processing data entry spreadsheet and project management applications; ability to communicate effectively both orally and in writing and move and lift heavy items (up to 50 pounds) are required. College degree preferred.

Education

Must be a High School Graduate.

Additional information

• The duties of this position require consistent onsite presence. Telework is not part of the routine schedule and is granted only in pre-approved exceptional circumstances.
• Federal court employees are appointed under the excepted service.
• Employees are required to use Electronic Funds Transfer (EFT) for payroll direct deposit.
• Employees are required to adhere to the Code of Conduct for Judicial Employees which is available for applicants to review on the US Courts website.
• The Federal Courts are Equal Employment Opportunity Employers.

Candidates should be committed to improving the efficiency of the Federal government passionate about the ideals of our American republic and committed to upholding the rule of law and the United States Constitution.

Required Experience:

IC