Administrative Assistant

Skill: Executive Assistant

Location: Charlotte, NC /Plano,

Job Description:

Must Have Technical/Functional Skills

Min 3+ Years’ Experience. Previous Administrative experience required, preferably in financial services

• Strong knowledge of utilizing Concur, Ariba, Outlook, Word, Power point and Excel.

• Experience working with a large team and prior trading floor admin experience is a plus.

• Ability to perform in a fast paced environment and interact with senior management under highly demanding conditions

• Polished and professional in phone and email communications

• Strong attention to detail, ability to work effectively and under pressure and time constraints.

• Exceptional problem solving skills and tenacious work ethic

• Excellent time management, organization and multi-tasking skills

Roles & Responsibilities

Responsibilities:

• Proactively manage the calendar of multiple senior executives, anticipate necessary background material, and effectively resolve conflicts that arise in a professional manner.

• Answer executive phone line, which entails taking accurate messages, knowing executives whereabouts and handling calls with appropriate judgment

• Provide building access/badges and technical equipment for new hires

• Experience in processing travel and entertainment expenses promptly and accurately. Bank of America Merrill Lynch Concur experience a plus; Process invoices in Ariba

• Use the online travel system to schedule travel arrangements (both domestic and international)

• Handle sensitive and/or confidential documents and information

• Communicate with executives and line management to gather or convey relevant information related to meetings and schedules

Salary Range: $55K - $70K