Executive Assistant

About The Role The Executive Assistant provides high-trust operational support to senior leaders at a fast-growing technology company, managing complex calendars, communications, travel, and cross-functional coordination across engineering, product, and go-to-market teams. About The Role The Executive Assistant provides high-trust operational support to senior leaders at a fast-growing technology company, managing complex calendars, communications, travel, and cross-functional coordination across engineering, product, and go-to-market teams. This role keeps executives focused on strategic priorities by anticipating scheduling conflicts, preparing decision-ready materials, and maintaining reliable administrative systems in a distributed, high-volume environment. Key Responsibilities Manage complex calendars across multiple time zones using Google Calendar, coordinating internal reviews, customer meetings, board activities, and executive priorities Coordinate domestic and international travel, itineraries, visas, ground transportation, and expense reconciliation through tools such as Ramp, Navan, or similar platforms Prepare meeting agendas, briefing documents, presentations, and follow-up trackers using Google Workspace, Notion, Slack, and project-management tools Facilitate executive communications by drafting correspondence, routing decisions, and maintaining clear follow-up on action items and commitments Plan leadership meetings, offsites, team events, and company-wide operating rhythms from initial logistics through post-event documentation Partner with finance, people operations, legal, and workplace teams to manage purchasing, invoices, confidential records, onboarding logistics, and administrative workflows Improve administrative processes by documenting playbooks, automating recurring tasks, and introducing systems that increase visibility and reduce scheduling friction What We Are Looking For 3-6 years of experience as an executive assistant, senior administrative partner, or office operations professional supporting executives in a technology or similarly fast-paced environment Demonstrated ability to manage competing priorities, complex calendars, and time-sensitive deliverables with minimal supervision Advanced proficiency with Google Workspace, Slack, Zoom, Notion, and calendar, travel, expense, or project-management platforms Strong written and verbal communication skills, including the ability to draft concise executive correspondence and produce polished meeting materials High discretion and sound judgement when handling confidential business, personnel, financial, and customer information Experience working with distributed teams across multiple time zones and coordinating stakeholders at all levels of an organization Bachelor’s degree or equivalent practical experience; Bonus: experience supporting C-level executives, coordinating board or investor meetings, managing international travel, or using automation and workflow tools such as Zapier or Make #J-18808-Ljbffr